Office Administrative Assistant Staffing Network

•3.4 Hayward, CA Job Details $23.50 an hour 1 day ago

Qualifications Spreadsheets Full Job Description Location:

Hayward, Ca Schedule:

Monday

•Friday 9am

•6pm Pay rate: $23.50 1. Office Management and Organization Order and maintain office supplies and equipment. Organize and maintain filing systems, both physical and electronic. Manage office schedules and appointments. Ensure the office environment is clean, organized, and functional. 2. Communication Support Answer and direct phone calls, emails, and other correspondence. Screen calls, take messages, and forward information to relevant team members. Draft, proofread, and send official correspondence, reports, and memos. Handle inquiries from clients, customers, or other external parties. Write letters and emails on behalf of other office staff Provide assistance to employees and colleagues with their inquiries. 3. Scheduling and Calendar Management Coordinate and schedule meetings, conferences, and appointments. Book and arrange travel logistics, including booking transportation and accommodations. Manage and update executive calendars and prioritize appointments. 4. Document Preparation and Management Prepare presentations, reports, and spreadsheets. Create and maintain documents such as contracts, invoices, and official records. Assist with document revisions, filing, and ensuring proper document storage. 5. Data Entry and Record Keeping Input, update, and maintain accurate data in computer systems and databases. Process forms, applications, and other administrative paperwork. Payroll data entry. Handle confidential information with discretion. 6. Support for Meetings and Events Organize logistics for meetings, conferences, and events. Prepare meeting agendas, take minutes, and distribute post-meeting follow-ups. Assist in event coordination, including catering, room setup, and materials preparation. 7. Financial Administration Assist with budgeting, invoicing, and expense tracking. Handle petty cash and process expense reports. Support the preparation of financial reports or documents. 8. Customer and Client Relations Greet visitors and clients, directing them to appropriate individuals. Address basic customer service inquiries. Assist with client communications and follow-ups. 9. Collaboration and Team Support Support other team members by managing or assisting with administrative tasks. Provide back-up support for other office staff when necessary. Train coworkers and support the onboarding of new personnel. Coordinate with various departments to ensure smooth workflow. 10. Technical Support Operate office equipment such as copiers, fax machines, and printers. Troubleshoot minor technical issues with office devices and software. Maintain and update office software and ensure its proper functioning. 11. General Office Support Provide general clerical support to executives or department heads. Handle incoming and outgoing mail and packages. Assist in organizing office events, team-building activities, and celebrations. 12. Requirements

• Proficient knowledge in excel

• Bilingual ( Spanish and English ) preferred but not required