Administrative Assistant

Administrative Assistant Hemet, CA Job Details Full-time 2 days ago Qualifications Google Workspace Non-profit experience Working with individuals with disabilities Bachelor's degree in business Filing Process improvement Data reporting Executive administrative support Mid-level Driver's License Project management Driving Survey research Document management Business Associate's degree Communication skills

Adobe Acrobat Full Job Description Description:

Provides administrative support in the daily operations, procedures, and systems of the organization. This position plays a key role in ensuring efficient administrative functions, supporting programs and services, and helping the organization deliver inclusive, high-quality services. Provides administrative support to Executive and Management Teams Responsible for maintaining the organization files and agency manuals Maintains organization documents and other legal material Assists in the development of reports, presentations, and materials for leadership and the Board Ensures compliance with State, Federal, Funder, and CARF filings and reports Assists in the development, implementation, and improvement of administrative systems and processes Corporate and CEO correspondence Acts as liaison with community, parent, and vendor groups as assigned Assists with special projects and events Researches and makes recommendations to the CEO on special purchases and projects Assists with research, data tracking, and reporting for grants Prepares and ensures timely submission of reports as required Issues and tracks the assignment of facility keys and alarm codes Conducts and summarizes annual surveys Other related duties as assigned

Requirements:

Bachelor's or Associate's degree in a business-related discipline, or equivalent experience in place of a degree Previous experience in an administrative role, preferably in a nonprofit or human services setting Experience in supporting senior leadership and managing complex administrative functions Excellent interpersonal, written, and verbal communication skills Strong organizational, project management, and problem-solving skills High level of discretion in handling confidential and sensitive information Proficient in Microsoft Office applications, Google Workspace, Canva, Microsoft OneDrive, and Adobe Acrobat Ability to work compatibly with a variety of people Experience working with disability services or vulnerable populations preferred High level of empathy, professionalism, and cultural competency Flexibility and ability to manage multiple priorities Valid California Driver's License with acceptable driving record