Senior Administrative Assistant 841716 Irvine , CA 92614

Posted:

09/26/2026

Job Category:

Office Clerical and Administration Job Number:

841716

Pay Rate:

$35

• $38 per hour Job Description Senior Administrative Assistant
• Urgently hiring in Irvine!

Job Title:

Senior Administrative Assistant Pay:

$35.00

• 38.

00 per hour

Hours:

8:30am-5:00pm,

Monday-Friday Start Date:

ASAP Looking for a fulfilling role supporting a professional corporate team? Join a dynamic company in Irvine, CA as a Senior Administrative Assistant and make a positive impact every day. As a Senior Administrative Assistant, you'll play a key role in ensuring smooth daily operations across multiple departments. You'll work closely with team members to keep schedules organized, assist with meetings and events, and help maintain an efficient office environment. Your proactive support will be vital to keeping everything running seamlessly. What You'll Do As a Senior Administrative Assistant, you will be responsible for

• Providing day-to-day administrative support to multiple team members and departments.
• Coordinating calendars, meetings, conference rooms, and other scheduling needs.
• Assisting with meeting preparation, correspondence, documents, reports, and presentations.
• Coordinating and ordering team lunches twice per week, including gathering orders, working with restaurants/vendors, coordinating delivery, and ensuring accuracy and timeliness.
• Assisting with planning and coordinating internal meetings, team events, and office activities.
• Maintaining organized electronic and physical files and administrative records.
• Preparing and processing expense reports, invoices, and other administrative documentation.
• Communicating professionally with employees, vendors, visitors, and external contacts.
• Helping coordinate office supplies and general office needs.
• Providing coverage and administrative support to team members as priorities evolve.
• Handling confidential and sensitive information with professionalism and discretion.
• Assisting with special projects and additional administrative duties as needed. What You'll Bring The ideal candidate for this role will have
• 3+ years of administrative support experience, with senior-level experience preferred.
• Proven ability supporting multiple individuals or a team in a professional corporate setting.
• Strong organizational and time-management skills, with a knack for managing competing priorities.
• Excellent written and verbal communication skills.
• Sharp attention to detail and follow-through.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience coordinating meetings, meals, vendors, and office logistics.
• A professional, dependable, proactive attitude with a willingness to assist wherever needed.
• Ability to handle confidential information with good judgment and discretion.

Why Join Us in Irvine? Opportunities to support a collaborative and professional team. A dynamic work environment that values proactive support and organization. Enjoy affordable health and prescription coverage with no waiting period. Benefits offered by the employer once hired permanently.

Retirement plan options:

401k/Pension (if applicable). Location & Schedule This position is on-site in Irvine and offers standard daytime hours, Monday through Friday. Ready to Take the Next Step? If you're ready to start a rewarding career as a Senior Administrative Assistant in Irvine, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now! Let our local Helpmates recruiters help you reach your career goals. At Helpmates, we do the hard work and don't stop until you're hired! We specialize in connecting job seekers with opportunities that fit their skills and career goals. Whether you're looking to grow in your current field or explore a new path, we're here to help you every step of the way.

Discover more about:

Job opportunities in your area Why professionals trust Helpmates for their job search Tips and resources to stand out in today's job market Find your nearest Helpmates' office to easily and quickly connect with us. Protect Yourself from Job Scams We've seen an increase in scam attempts targeting job seekers. Please know that our team will never request sensitive personal information—such as your Social Security number or banking details—outside of our secure onboarding system . This system is the only method we use to collect the information necessary for employment. All official communication will come from verified company email addresses or phone numbers . If something seems suspicious, trust your instincts and don't engage. Learn how to spot job scams and protect yourself here .

Equal Opportunity Employer:

Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.

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