Overview Join our dynamic construction company as an Administrative Assistant and become a vital part of our team! This energized role offers the opportunity to support daily operations, streamline office functions, and ensure smooth communication across project sites and internal departments. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing top-tier customer service, this position is perfect for you. We are committed to fostering a positive work atmosphere where your skills can shine and your contributions make a real impact. Duties Manage front desk responsibilities, including greeting visitors and directing calls with professionalism and courtesy Operate multi-line phone systems to handle inquiries efficiently and route messages accurately Maintain organized filing systems for project documents, contracts, and confidential information Perform data entry tasks with precision to update project schedules, budgets, and client records Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping Assist with office management duties such as ordering supplies, coordinating meetings, and maintaining office equipment Provide exceptional customer service by responding promptly to client inquiries and supporting project teams with administrative needs Requirements Tagalog proficiency is a plus, to support communication with Tagalog-speaking clients and team members. Proven office experience with strong clerical and administrative skills in a construction or related environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy essential for daily tasks Experience with QuickBooks or similar accounting software preferred for bookkeeping responsibilities Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting Strong communication skills, including phone etiquette and client interaction in bilingual (English/Spanish or other) capacities preferred Ability to handle confidential information discreetly while maintaining professionalism at all times Demonstrated time management skills to meet deadlines consistently and efficiently Previous experience as a personal assistant or in office management highly desirable This paid position offers an engaging environment where your administrative expertise will support our construction projects from start to finish. We value proactive individuals who are eager to contribute their skills and grow within our team. If you're ready to bring energy, organization, and excellent service to our company, we encourage you to apply!

Pay:

$26.54 - $31.96 per hour

Work Location:

In person