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WC
We Care Service Provider
Administrative Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Administrative Assistant We Care Service Provider Menlo Park, CA Job Details Part-time | Full-time $27 - $32 an hour 17 hours ago Benefits Flexible schedule Qualifications Computer operation Teamwork Microsoft Office Specialist Administrative experience Organizational skills Full Job Description Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and ensure seamless communication across departments. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to help our organization run smoothly and effectively. This paid position provides a chance to develop your administrative expertise while contributing to a vibrant and collaborative work environment. Duties Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service. Handle data entry tasks accurately using spreadsheets and productivity software, ensuring all records are up-to-date and well-organized. Maintain office supplies inventory, coordinate office management activities, and oversee filing systems for easy retrieval of documents. Schedule appointments, manage calendars, and coordinate meetings for staff and executives with efficient time management. Assist with client communication by preparing correspondence, Word processing documents, and supporting customer support efforts. Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking. Perform clerical tasks such as photocopying, scanning, mailing, and maintaining organized digital files to streamline office operations. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency. Experience with office management tasks including filing systems, calendar management, and data entry. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Strong phone communication skills with proper phone etiquette on multi-line phone systems. Bilingual abilities are a plus to enhance client communication and team collaboration. Demonstrated customer service skills with a friendly demeanor at the front desk or during client interactions. Familiarity with QuickBooks accounting software and general office productivity software is highly desirable. Join us as an Administrative Assistant and be part of a dedicated team committed to excellence! Your organizational talents will help us achieve our goals while providing you with valuable professional growth opportunities in a supportive environment.