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RH
Robert Half
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Description We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable managing a mix of front-desk, clerical, and communication tasks. The ideal candidate will help keep administrative processes running smoothly while providing dependable support to staff and visitors.
Responsibilities:
- Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized administrative environment.
- Handle incoming phone calls promptly, provide accurate information, and route messages to the appropriate team members.
- Perform data entry and maintain records with a high level of accuracy and attention to detail.
- Support general office administration, including filing, document preparation, and coordination of routine clerical tasks.
- Prepare, record, and distribute meeting notes to ensure clear communication and follow-up on key discussion points.
- Assist with scheduling, calendar coordination, and other administrative support duties as needed.
- Organize and update office documentation to help ensure information is accessible and current. Requirements
- At least 2 years of experience in an administrative support, office assistant, or similar role.
- Demonstrated ability to manage inbound calls in a courteous and attentive manner.
- Experience with data entry and maintaining accurate administrative records.
- Strong organizational skills with the ability to handle multiple tasks and priorities effectively.
- Proficiency in general office procedures and routine clerical responsibilities.
- Experience supporting reception or front-desk operations in an office setting.
- Ability to take clear and accurate meeting minutes and communicate information effectively.