Job Description / Essential Elements

DEFINITION

Under close supervision, performs a variety of basic clerical duties at a school site or District office site.

DISTINGUISHING CHARACTERISTICS

This is an entry level position characterized by assisting other secretarial or clerical employees.

OCCUPATIONAL GROUP

Classified (Clerical)

EXAMPLES OF DUTIES

Duties may include, but are not limited to, the following: 1. Performs a variety of clerical work including typing of letters, memoranda, lists, tests, or other material from written directions or examples. (E) 2. Files and sorts a wide variety of documents/materials. (E) 3. Assists office visitors by providing information on routine procedural questions; answers the telephone. 4. Operates general office machines to include keyboards. 5. Posts information on bulletin boards; helps distribute and sort incoming mail. (E) 6. Makes routine mathematical calculations. 7. With supervision, may assist in the nurse's office in the absence of the Health Technician and/or School Nurse. (E) 8. Provides vacation and temporary relief as required. 9. Performs other related duties as assigned. (E) = Essential Functions

MINIMUM REQUIREMENTS

Knowledge of:

• Filing systems, telephone techniques;
• Basic computer applications;
• English usage, spelling, grammar, and math.

Ability to:

• Communicate verbally and in writing;
• Exercise good judgment;
• Operate a keyboard and typewriter at 40 wpm;
• Learn, organize, prioritize and adapt;
• Apply rules, regulations and policies;
• Assess problems;
• Operate office machines;
• Establish and maintain effective working relationships;
• Deal with sensitive matters appropriately.

EDUCATION/EXPERIENCE

• Education equivalent to the completion of the 12th grade. A combination of training and experience may be substituted for formal education.
• No experience required.

WORKING CONDITIONS

• A school office or district office environment;
• Considerable distraction from office activities;
• May work under timelines;
• Subject to frequent interruptions and contact with students, parents and others.

PHYSICAL ABILITIES

• Bending at the waist and reaching to retrieve and maintain files and records;
• Carrying, pushing, pulling or lifting light equipment and supplies;
• Climbing, occasional use of step ladders;
• Dexterity of hands and fingers to operate standard office equipment;
• Hearing and speaking to exchange information in person and on the telephone;
• Kneeling, crouching or stooping;
• Reaching overhead, above the shoulders and horizontally;
• Visual ability to read, prepare/process documents and to monitor office and student activities;
• Sitting and/or standing for extended periods of time;
• Mobility. HAZARDS
• Some contact with toxic materials;
• Exposure to contact with blood or body fluids and potential exposure to communicable diseases;
• Extended viewing of computer monitor;
• May be exposed to contact with uncooperative or abusive individuals;
• Working around and with office equipment having moving parts.

Board Approved:

Revised:

09/19/97 Requirements / Qualifications

REQUIRED DOCUMENTS/ATTACHMENTS

• Two (2) letters of recommendation
• must be signed and dated within the last 24 months. Only wet signatures and e-signatures will be accepted; names typed out in a stylized font will not be accepted as a signature. Letters from relatives are not acceptable.
• Typing certificate, minimum typing speed of 40 net/corrected wpm. (See requirements listed.)
• Proof of education equivalent to the completion of the 12th grade.

REQUIREMENTS

Education equivalent to the completion of the 12th grade. A combination of training and experience may be substituted for formal education. No experience required. Submit with the application a typing certificate for 40 net/corrected words per minute, typed during a 5-minute timed test from an accredited school or agency. Pass the District Clerical Test and any combination of written, oral, and performance tests which may be administered to secure the best qualified applicants. The Division of Human Resources requires a typing certificate from an accredited school or agency, dated no earlier than twenty-four (24) months before the opening date listed on the job posting on EdJoin. The typing certificate must be attached to the EdJoin application. Human Resources will not accept online certificates or e-mailed test results from typing websites. Typing test requirements and a partial list of local agencies that provide typing certificates can be accessed using the link: "Typing Test Requirements & Locations (Updated 05.2020)". The typing certificate must contain the following information:

• Agency's official emblem
• Name of applicant
• Score identified as net or corrected words per minute typed during a five (5) minute timed test
• Date of certificate
• Signature of person certifying the certificate
• Address and telephone number of agency All application materials for each applicant will be evaluated by a screening committee.

A combination of written, oral, and performance tests may be administered to secure the best qualified applicants. Those who are deemed best qualified will be scheduled for an interview. All applications (outside and in-house) along with required attachments must be submitted online through EdJoin.org no later than 4:30:00 PM on the closing date. Paper, e-mailed, or faxed applications and required attachments will not be accepted. The two (2) letters of reference or recommendation must be signed and dated within the last 24 months. Only wet signatures and e-signatures will be accepted; names typed out in a stylized font will not be accepted as a signature. Letters from relatives are not acceptable. Applicants must complete all three (3) Professional References within the application; references from relatives are not acceptable.

ALL APPLICANTS MUST HAVE A VALID E-MAIL ADDRESS.

Qualified applicants will be notified for testing and interviews via the e-mail address they provide through EDJOIN. After applying for a position, all applicants should check their e-mail daily for testing dates and status of their application. The District is not responsible for e-mails that may be delivered into an applicant's junk/spam mailbox. Testing information will be determined after the position closes. Tests may only be taken at the time a position is applied for. Qualified applicants will be notified via e-mail regarding the date, time, and location of the test. No late arrivals will be admitted. Picture ID is required. Applicants not serving in the position for which they are applying must have passed the applicable test(s) within the last two years. Letter(s) of Recommendation (Two (2) letters of recommendation

• must be signed and dated within the last 24 months. Only wet signatures and e-signatures will be accepted; names typed out in a stylized font will not be accepted as a signature. Letters from relatives are not acceptable.) OR Letter(s) of Reference (Two (2) letters of recommendation
• must be signed and dated within the last 24 months.

Only wet signatures and e-signatures will be accepted; names typed out in a stylized font will not be accepted as a signature. Letters from relatives are not acceptable.) Proof of HS Graduation (Proof of education equivalent to the completion of the 12th grade.) Typing Certificate (Minimum 40 net/corrected wpm, see requirements listed.) Comments and Other Information Lateral transfers are defined as permanent unit members within the same classification, same number of hours and same work days. Per Article 10.1.2 of the CSEA Collective Bargaining Agreement, unit members shall have first consideration for the vacancy. Current employees interested in applying for the same classification position at a different location with the same number of hours and same work days, must complete an application through Ed-Join.

Please follow the steps below:

• Submit an Ed-Join application for the desired position.
• Complete all required fields on the application.
• Check "Yes" to the lateral transfer question on the application.
• Document uploads are not required for current employees.
• However, if the Ed-Join system prompts you to upload a document in order to proceed, upload a blank document (e.

g. PDF, Word, blank white paper) to satisfy the system requirement

For Technical Assistance:

Call the EDJOIN Help Desk at 1-888-900-8945 The Chino Valley Unified School District is committed to equal opportunity for all individuals in education and employment. The District prohibits discrimination, intimidation, harassment (including sexual and discriminatory), or bullying based on a person's actual or perceived race, color, ancestry, national origin, nationality, ethnicity, ethnic group identification, immigration status, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics in its programs, activities, and provides equal access to the Boy Scouts and other designated youth groups. (CVUSD

BP 410, 1312.3, 5131.2, 5145.3, 5145.7, 5145.9

). The following employees have been designated to handle questions and complaints of alleged discrimination: Dr. Grace Park Deputy Superintendent Title II Coordinator (Employees) Chino Valley

USD 3461

Ramona Ave, Chino, CA 91710 grace_park@chino.k12.ca.us Robert Nelson Coordinator, Equity, Diversity, & Support Systems Title IX Coordinator District Coordinator for Nondiscrimination Equity Compliance Officer Chino Valley

USD 3461

Ramona Ave, Chino, CA 91710 robert_nelson@chino.k12.ca.us Ann-Marie Hickerson Coordinator, Child Welfare and Attendance District Section 504 Coordinator Title II Coordinator (Students) Chino Valley

USD 13461

Ramona Avenue, Chino, CA 91710 AnnMarie_Hickerson@chino.k12.ca.us Students have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights Learn more about Title IX, Student Rights Under Title IX. For more information on Title IX, visit www.chino.k12.ca.us/page/45440.