Company Overview Latest Metalworks is a growing metal fabrication company in Murrieta, CA. We are looking for a dependable, organized, and detail-oriented Office Administrative Assistant to support our day-to-day office operations. This position works directly with the Office Manager and provides administrative support in areas including accounts payable, accounts receivable, customer and vendor documentation, filing, data entry, and general office coordination. Overview We are seeking a dynamic and organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff. Your energy and attention to detail will help keep our workplace productive, efficient, and welcoming. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced manufacturing environment. Responsibilities Provide daily administrative and clerical support to the Office Manager. Answer incoming calls and direct calls or messages appropriately. Monitor designated office email inboxes and route communications. Prepare, scan, copy, file, and organize company documents. Maintain organized electronic and physical filing systems. Assist with data entry, spreadsheets, reports, and administrative trackers. Receive and organize vendor invoices and supporting documentation. Assist with matching invoices to purchase orders, packing slips, and other records. Maintain vendor files, W-9s, and accounts payable documentation. Assist with customer account documentation and maintain organized customer files. Support accounts receivable administrative tasks, including statements, payment documentation, and routine follow-up. Assist with credit applications, resale certificates, and other customer documentation. Follow up internally for missing paperwork, documentation, or approvals. Assist with incoming/outgoing mail and general office organization. Coordinate administrative information between departments as needed. Perform other administrative duties as assigned by the Office Manager. Qualifications 1-3 years of administrative, office, clerical, or related experience preferred. Strong organizational skills and attention to detail. Professional written and verbal communication skills. Strong data-entry and recordkeeping skills. Ability to manage multiple tasks and changing priorities. Proficiency with Google Workspace, including Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar. Ability to follow established procedures and meet deadlines. Dependable attendance and professional workplace conduct. Ability to maintain confidentiality and handle company information appropriately. Preferred Experience Previous administrative experience in a manufacturing or small-business environment. Accounts payable and/or accounts receivable support experience. Experience working with customer and vendor records. Experience with JobBOSS² and QuickBooks Desktop preferred; familiarity with ERP/accounting software or similar business systems is a plus. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in busy environments and are eager to support our company's success through exceptional administrative service.

Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Shift availability: Day Shift (Preferred) Ability to

Commute:

Murrieta, CA 92562 (Required)

Work Location:

In person