An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Chef Thomas Keller's, Regiis Ova is seeking an Administrative Assistant, based in Northern California. This position is responsible for a broad variety of administrative tasks and is not limited to: managing personal and professional engagements, creating organizational solutions for files and records, coordinating event details, client support and managing daily logistics. It requires discretion, adaptability, collaborative and self-starter skills. You will assist the President and Director of Sales as well as the operations team as needed with daily logistics. Strong organizational skills, attention to detail, and ideally, a passion for the food and beverage space will help in supporting a small yet mighty team. We're looking for someone to help organize, sort out tasks (take on some of those tasks), follow up with clients/accounts payable and internal team members.
Client relations for new orders, FedEx tracking and accounts payable Assist on conference calls, take detailed notes. Conduct follow up e-mails. Errands can include delivering orders, picking up orders, FedEx drop off, etc. Ability to perform tasks in Excel and Microsoft Office Support with packaging inventory and reordering as needed. Create organizational solutions for computer files; business, financial and household records.
Qualifications Be discrete and trustworthy:
you will often be party to confidential information. Resourceful, ability to work alone, finding solutions with sometimes limited information. Excellent written & verbal communication skills, time management and ability to prioritize Proficiency with online communication, Zoom, MS Excel, MS Word & Google Docs Ability to coordinate projects and keep track of details with strong attention to detail Be flexible, dependable, and adaptable. Possess excellent oral and written communication skills. Have the ability to be proactive and take the initiative. Experience as an assistant (and passion for the hospitality industry) a plus, not needed.
Who we are:
The properties and people Chef Keller inspires are known for setting new standards in cuisine, service and employment experiences. Our goal is to collaborate with talented restaurant professionals and offer opportunities to learn and grow within the hospitality profession. As we have expanded over time, the expectations that set apart our restaurants have not changed: ensuring that every guest feels special, and every guest experience is exceptional. A guest can walk into The French Laundry or one of the Bouchon Bakeries and have the most enjoyable, unique and memorable experience. A chef will find the same blue aprons and green tape in each of our kitchens—symbols of a common striving for excellence. Outside the kitchens, every action we take must reflect the generosity, nurturing and finesse within. As members of the TKRG family, we have the responsibility to ensure this consistency. Beyond it all is a mission, perhaps summed up best by Chef Keller himself. "To make people happy, one guest at a time," he says. "That is what cooking is all about." We are an Equal Opportunity Employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
