Administrative Assistant

Administrative Assistant Newark, CA Job Details $25 - $30 an hour 8 hours ago Benefits 401(k) matching Qualifications Microsoft Excel Microsoft Outlook Phone communication Workflow management (operations management method) Greeting customers Associate's degree in Business Administration Administrative experience High school diploma or GED Continuous improvement Human resources Data entry Business Administration Clerical experience Appointment scheduling Phone call management Associate's degree Travel scheduling Communication skills Entry level File organization Time management Full Job Description Unigen, headquartered in Newark, California, is a trusted partner for businesses seeking to power their next generation of products. Founded in 1991, we've grown into a leading provider of electronics manufacturing services (EMS), offering a comprehensive suite of solutions from design and manufacturing to supply chain management. From advanced memory modules to high-density storage devices, our solutions are engineered to meet the demanding needs of today's technology landscape. Our commitment to quality and innovation ensures that our partners have the tools they need to succeed. At Unigen, you'll have the opportunity to work on cutting-edge projects and make a real difference. Working at Unigen means you'll be surrounded by other innovative companies, have access to top talent, and be close to world-class resources. We offer competitive compensation and a comprehensive benefits package, including 401(k) matching. This location, combined with our benefits, provides a unique advantage for those looking to thrive in the semiconductor industry.

Job Overview:

The Administrative Assistant provides administrative assistance to Human Resources by supporting data entry, document preparation, scheduling, and basic reporting. This role is ideal for a proactive, organized individual seeking to build foundational office and business support skills in a professional, fast‑paced environment.

Key Responsibilities:

Provide general administrative and office assistance by organizing files, coordinating shared resources, responding to internal requests, entering data, and assisting with daily workflows to support business operations. Prepare, format, and organize correspondence, spreadsheets, presentations, and routine reports. Coordinate and schedule meetings, including managing calendars and logistics, to enhance team productivity. Participate in continuous improvement initiatives by attending meetings and documenting key discussion points, decisions, and action items. Collaborate with teams to develop knowledge spaces that capture processes, decisions, and best practices for ongoing reference and learning. Provide backup receptionist coverage as needed by greeting visitors, answering main phone lines, and assisting with front‑desk operations. Provide administrative support including scheduling, travel coordination, and vendor follow-up.

Qualifications:

High school diploma or GED required. Previous administrative, office support, receptionist, or data entry experience. Basic proficiency with Microsoft Office or similar productivity tools (Word, Excel, Outlook, PowerPoint). Ability to perform accurate data entry and handle routine administrative tasks with attention to detail. Experience coordinating meetings, managing calendars, or assisting with scheduling. Strong organizational, communication, and time‑management skills with the ability to support multiple departments.

Preferred Qualifications:

Associate's degree or coursework in Business Administration, Office Administration, or a related field.

Work Conditions:

This position requires regular interaction with employees in both office and production floor settings.