Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who brings strong organizational skills, a capable presence, and a responsive approach to customer service. The ideal candidate will help maintain efficient administrative processes, assist with financial data entry tasks, and provide dependable support across a busy office environment.

Responsibilities:

• Serve as a primary point of contact for residents, addressing questions and concerns in a timely and attentive manner.
• Enter invoices and complete routine data input with accuracy while supporting day-to-day administrative workflows.
• Assist with basic general ledger coding and help organize financial documentation for internal use.
• Maintain orderly records, update files, and ensure administrative information is accurate and easy to access.
• Prepare correspondence, trackers, and simple reports using Microsoft Office applications.
• Provide front office and clerical support, including phone coverage and reception-related duties as needed.
• Contribute to overall team efficiency by handling additional administrative assignments and office support tasks. Requirements
• At least 2 years of experience in an administrative assistant or office support role.
• Demonstrated ability to deliver detail-focused, service-oriented support in an office setting.
• Strong working knowledge of Microsoft Office Suite, including tools used for documents, spreadsheets, and communication.
• Comfort with technology and the ability to learn new software and internal systems quickly.
• Experience with invoice entry, data entry, or similar administrative recordkeeping tasks.
• High level of accuracy, organization, and attention to detail when managing multiple priorities.
• Familiarity with Jonas software is beneficial but not required.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .