Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Palm Desert, California, on a contract-to-permanent basis. This role is vital to ensuring the smooth day-to-day operations of our organization, with responsibilities spanning front desk coordination, administrative support, and event logistics. If you thrive in a dynamic environment and enjoy being the central point of contact, this position is an excellent opportunity to contribute to a collaborative and mission-driven workplace.

Responsibilities:

• Serve as the first point of contact for inquiries, offering attentive and courteous communication to internal and external parties.
• Coordinate office logistics, including meeting room bookings, equipment troubleshooting, and tracking postage supplies.
• Scan, organize, and distribute vendor invoices using workflow management tools.
• Provide administrative support such as data entry, filing, proofreading, and document creation.
• Manage internal calendars, update staff directories, and assist in company-wide communication efforts.
• Track project deadlines and assist with distributing materials for interdepartmental coordination.
• Support event logistics, including board meetings and donor events, by setting up spaces and arranging refreshments or hospitality.
• Foster a welcoming and collaborative environment aligned with the organization's mission and values.
• Assist with special projects as assigned to ensure the smooth functioning of the office.