We are looking for an Administrative Assistant to provide reliable office support for a maintenance team in California. This Contract position is ideal for someone who thrives in a fast-paced environment, keeps information organized, and communicates effectively with employees and internal stakeholders. The role focuses on coordinating daily administrative activities, maintaining accurate records, and helping the department run efficiently.

Administrative Assistant Responsibilities:

Support the Maintenance Superintendent and team members with day-to-day administrative coordination and office tasks. Prepare, review, and process invoices while maintaining organized and accurate documentation for department records. Collect, verify, and enter employee timesheet information with close attention to completeness and accuracy. Organize and maintain filing systems, reports, and other departmental documents in both paper and digital formats. Coordinate calendars, assist with meeting arrangements, and handle routine correspondence to keep operations on schedule. Respond to inbound calls and greet or direct inquiries in a courteous manner while providing general office assistance. Perform data entry and receptionist-related duties to support smooth daily workflow across the department. Contribute to special assignments and provide additional administrative support as business needs change. If you are interested in this Administrative Assistant position, please apply today! Prior experience in an administrative, office support, reception, or customer service role. Strong ability to manage multiple priorities, stay organized, and follow through on tasks independently. Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook. Clear written and verbal communication skills with a detail-oriented approach to internal and external interactions. High level of accuracy in data entry, record maintenance, and document handling. Ability to manage confidential information with discretion and sound judgment. Comfortable handling general administrative office duties such as filing, phone support, and scheduling. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .