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JF
JW Fulfillment
Mandarin Office Admin
Career Insights for Administrative Clerk / Coordinator
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Based on California data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$50,456 / year median in California
-3% projected decline
Job Description
We are seeking a motivated and detail-oriented Office Administrator to join our team. This role is pivotal in managing the day-to-day administrative functions of the office, ensuring smooth and efficient operations for both office and warehouse activities. As a key contributor, you will help maintain compliance with company policies and procedures while supporting the overall success of the organization. This position offers long-term stability and the opportunity to thrive in a dynamic and fast-paced environment.
Key Responsibilities:
- Manage and organize office operations, including coordinating schedules, meetings, and events.
- Handle office correspondence, including phone calls, emails, and postal mail.
- Maintain office supplies inventory, ordering new supplies when needed.
- Assist in preparing documents, reports, presentations, and other materials for meetings and projects.
- Verify and compile timesheets for all employees and contract workers, maintaining detailed Excel reports with employee names, hours, and wages.
- Handle basic bookkeeping tasks, including processing invoices, managing petty cash, and maintaining financial records.
- Assist with employee on-boarding and maintaining employee records.
- Monitor and maintain office cleanliness and ensure that health and safety standards are followed.
- Handle incoming and outgoing shipments, deliveries, and other logistics as required.
- Ensure compliance with office policies and assist in implementing new procedures as needed.
- Perform other tasks as assigned by the supervisor of warehouse operations.
Required Skills and Qualifications:
- Must be eligible to work in the United States.
- High school diploma or equivalent; additional qualifications in office administration is a plus.
- Proven experience as an Office Administrator or in a similar administrative role.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Basic knowledge of office equipment and administrative procedures.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent written and verbal communication skills.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Must be bilingual in
Mandarin Chinese and English Job Type :
Full-time Work Schedule :
Monday to Friday 8am-5pmWork Location :
Onsite (5 days per week)Employee Benefits:
- Competitive salary package.
- Health insurance, Dental insurance and Vision insurance.
- Paid holiday, vacations, and sick leaves.
- Professional development and training opportunities.
- Collaborative work environment.