Construction Operations Coordinator PartTime to FullTime Growth Path

Construction Operations Coordinator PartTime to FullTime Growth Path

HERB LIVERETT COMPANIES INC - 5.0

Rio Linda, CA Job Details Part-time $22 - $29 an hour 1 hour ago Benefits Health insurance Dental insurance 401(k) matching Opportunities for advancement Flexible schedule Qualifications Microsoft Excel Microsoft Outlook Supplier management Purchase order management Client invoicing Office experience

Full Job Description Benefits:

401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Flexible schedule Health insurance Opportunity for advancement Wellness resources Construction Operations Coordinator —

Part-Time Industry:

Commercial HVAC /

Construction Compensation:

$22-$29/hour, based on proven construction office experience

Schedule:

Part-time to start, approximately 20-30 hours/week, with potential to grow into full-time Role Overview We are a fast-paced mechanical contractor seeking a highly organized, detail-driven Construction Operations Coordinator to support invoicing, receivables, dispatch, purchasing, and office operations. This is a hands-on, multi-function role that directly impacts job profitability, vendor coordination, field productivity, and cash flow. This is not a passive administrative position. Accuracy, follow-through, and the ability to manage competing priorities are mandatory. Primary Responsibilities Invoicing & Receivables Generate and send invoices daily based on field activity and job status Track job progress against billings Follow up on outstanding receivables Support the controller with AR/AP documentation as needed Dispatch & Scheduling Coordination Coordinate field technicians, deliveries, and crane schedules Confirm job readiness before scheduling, including materials, equipment, site access, and timing Communicate with field staff, vendors, and customers to prevent downtime and delays Purchasing & Vendor Coordination Issue and track purchase orders Coordinate with suppliers for parts, equipment, and materials Verify prior orders before purchasing to avoid duplicate orders Track vendor confirmations, receipts, and related documentation Office & Operations Support Answer and route calls professionally Maintain organized digital and physical job files Assist with internal workflows, job tracking, and daily office execution Support the CEO, controller, and field team in a small-office environment Required Qualifications Construction or trade-related office experience required HVAC, plumbing, electrical, mechanical, or general contractor experience preferred Experience with invoicing, receivables, purchase orders, and vendor coordination Strong working knowledge of Microsoft Outlook, Excel, and basic accounting workflows QuickBooks or similar accounting software experience preferred Ability to multitask without losing accuracy What Success Looks Like You understand the difference between an estimate, purchase order, invoice, and work order You do not duplicate orders, miss invoices, or schedule incomplete jobs You follow tasks through to completion without constant supervision You understand that office decisions impact field productivity, job cost, and cash flow You can shift between requests from ownership, accounting, vendors, customers, and field staff without dropping critical details Ideal Candidate The ideal candidate has worked in a construction office, worn multiple hats, and understands the urgency of dispatching, billing, purchasing, and field coordination. You are organized, accountable, and comfortable working in a small office where priorities change quickly. Please Do Not Apply If You have no construction, trade, or contractor-office experience You do not understand the difference between an estimate, purchase order, invoice, and work order You are uncomfortable managing tasks with financial or scheduling consequences You require step-by-step instruction for routine daily responsibilities