Administrative Assistant Advantage Converting San Carlos, CA Job Details Part-time $25 - $28 an hour 6 hours ago Full Job Description About Advantage Converting Client who is looking for the administrative assistant is Advantage Converting. Advantage Converting is a precision converter: it turns materials like films, foams, adhesives, and foils into finished and semi-finished components for customers in medical devices, aerospace, electronics, and green energy, through die cutting, laminating, and slitting. The company known as Advance Electric was established in1963 with Advantage Converting being established in1992. We are

ISO 13485

2016 certified. We also run ISO 7 and ISO 8 cleanroom manufacturing and is recognized as a 3M Preferred Converter - a distinction held by only a small number of converters nationally. The company's mission is to operate as a true extension of its customers' teams - partnering from early prototype through validated, repeatable production, and taking on the tolerance-critical, engineering-heavy work that most converters turn away. That combination of technical depth and hands-on customer partnership is what regulated industries have relied on for over three decades, and it's the standard this role is being built to protect and scale. The Opportunity Advantage Converting is looking for a reliable, detail-oriented Administrative Assistant to own two connected areas of the business: keeping client order information accurate and current in company systems and keeping the office running day to day. This is a hands-on, execution-focused role, well suited to someone who takes pride in getting the details right and doesn't need heavy oversight to stay on top of a varied workload. What You'll Own Order Administration Order updates: Enter and update order changes in client systems, including quantities, dates, and shipment confirmations.

Change orders:

Accept and process change orders in client portals accurately and on time.

Status communication:

Communicate order status updates to clients and internal stakeholders as changes occur.

Buyer support:

Support the buyer with PO administration, vendor confirmations, and related data entry.

Quality control:

Flag discrepancies or exceptions to the appropriate team member rather than letting them sit unresolved.

Office Administration Front line:

Answer and route incoming calls.

Mail:

Handle incoming and outgoing mail.

Office upkeep:

Manage general office correspondence and supplies, and coordinate with office vendors (cleaning, equipment, deliveries).

Calendar support:

Manage basic calendar scheduling for executive(s) as needed.

General support:

Provide administrative support to other departments as needed, including filing, scheduling, and document prep. What Success Looks Like Orders are clean: Client systems consistently reflect accurate, current order information, with discrepancies caught and flagged quickly.

Nothing falls through:

Calls, mail, and office needs are handled promptly and reliably, without reminders. The buyer and executive team can rely on you: PO administration and calendar support are handled with minimal follow-up needed.

What You Bring Experience:

1-3 years of administrative or order-entry experience, ideally in a manufacturing or distribution environment.

Systems comfort:

Comfortable working across multiple systems and client portals, with solid Excel and data-entry accuracy.

Communication:

Clear, professional phone and email communication.

Work style:

Organized and low-ego, comfortable being interrupted and reprioritizing throughout the day. Role Details This is structured as a part-time, non-exempt administrative role rather than a sales or business-development position, initially scoped at approximately 25 hours per week (5 hours/day). Exact schedule will be finalized based on the selected candidate's experience and availability, with potential to expand hours over time based on business need. Compensation $25-$28 per hour, depending on experience. Advantage Converting is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, ancestry, national origin, religion, sex, gender identity or expression, sexual orientation, marital status, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other basis protected by California or federal law."

Pay:

$25.00 - $28.00 per hour Expected hours: 25.0 per week

Work Location:

In person