Office Assistant

Join a fast-growing, innovative AI company where you'll play a key role in supporting daily operations while gaining exposure to a cutting-edge environment. This is a great opportunity for someone looking to grow their career within the AI space. We are looking for a dependable Office Assistant to help keep daily operations organized and running smoothly at our on-site office. Well suited for someone who enjoys supporting a busy workplace, managing a variety of administrative tasks, and contributing to a growing company environment. The role offers part-time hours and is ideal for someone who is detail oriented, communicates well, and takes initiative.

Responsibilities:

• Welcome visitors and provide front-desk support to create an organized and welcoming office environment.
• Answer incoming phone calls, respond to general inquiries, and route messages to the appropriate team members.
• Perform administrative work such as filing, data entry, document preparation, and other day-to-day clerical support tasks.
• Scan, organize, and maintain paper and digital records to ensure documents are accessible and up to date.
• Manage calendars, coordinate schedules, and assist with arranging internal meetings and team discussions.
• Monitor email communications, share timely updates, and help maintain smooth information flow across the office.
• Support meeting logistics by preparing materials, confirming details, and assisting with follow-up actions as needed.
• Use Microsoft Office and Google Workspace tools to complete reports, correspondence, and administrative assignments efficiently.