About Us Beach Kids Therapy Center is a pediatric therapy practice in San Clemente offering Occupational Therapy, Physical Therapy, Speech Therapy, and Applied Behavior Analysis (ABA). We help kids grow, build confidence, and reach their goals, and we're looking for an organized, friendly administrative assistant to support our ABA team and the families we serve. About the Role As our ABA Administrative Assistant, you'll keep the behind-the-scenes work running smoothly so our clinicians can focus on care. You'll be a key point of contact for families and help manage scheduling, insurance authorizations, and new client intakes. This is a part-time position with a minimum of 20 hours per week, with room for more hours as needed. Responsibilities Build and maintain client and staff schedules, including coordinating cancellations, makeups, and schedule changes Submit, track, and follow up on insurance authorizations and reauthorizations Manage the new client intake process: answering inquiries, gathering paperwork, verifying insurance benefits, and guiding families through onboarding Communicate with families, BCBAs, RBTs, and insurance companies by phone and email Maintain accurate, organized client records in compliance with HIPAA Monitor authorized hours against scheduled hours and flag issues to the clinical team Provide general front-office and administrative support as needed Qualifications Bachelor's degree required, preferably in Communications, Health Services Administration, Business, Psychology, or a related field At least 1 year of administrative, front-office, or healthcare experience Strong organization skills and attention to detail Clear, warm communication skills, especially with parents and caregivers Comfortable with computers, scheduling software, and Microsoft Office or Google Workspace Ability to handle confidential information professionally Preferred Experience with ABA services or pediatric therapy Familiarity with insurance authorizations, benefit verification, or regional center funding Experience with ABA practice management software Bilingual in English and Spanish Schedule Part-time, minimum 20 hours per week Flexible scheduling In person at our San Clemente office Pay $25-$35 per hour, depending on experience Benefits Benefits available for employees working 32 or more hours per week Supportive, team-oriented work environment The chance to make a real difference for kids and families in our community How to Apply Submit your resume through Indeed. We look forward to hearing from you! Beach Kids Therapy Center is an equal opportunity employer. Join our vibrant team where your administrative expertise will make a meaningful difference in the lives of children and their families! We offer a supportive environment that values your contributions while providing opportunities for professional growth.

Pay:

$25.00 - $35.00 per hour Expected hours: 20.0 - 40.0 per week

Benefits:

401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Health savings account Paid time off Professional development assistance Referral program Vision insurance

Education:

Bachelor's (Preferred)

Work Location:

In person