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CP
CE Personnel Services
Office Administrative Assistant/ Excel
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Job Summary We are seeking a dynamic and detail-oriented Office Administrative Assistant with strong Excel skills to join our team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions, effective communication, and efficient management of administrative tasks. Your proactive attitude and organizational expertise will help foster a productive and welcoming environment for both staff and clients. This paid position offers an exciting opportunity to develop your administrative and office management skills within a professional setting. Duties Manage front desk operations, greeting visitors, and directing them appropriately with excellent phone etiquette. Operate multi-line phone systems to handle incoming calls efficiently while providing exceptional customer service. Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information. Perform data entry tasks accurately using Microsoft Office applications, especially Excel, to create spreadsheets, reports, and track essential data. Assist with bookkeeping activities using QuickBooks to manage invoices, expenses, and financial records. Support office management duties such as supply inventory, scheduling appointments, and coordinating meetings. Provide clerical support including proofreading documents, preparing correspondence, and managing mail distribution. Handle client communication professionally via phone or email to ensure high levels of customer satisfaction. Support personal assistant tasks as needed, including calendar management and travel arrangements. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with advanced Excel skills for data analysis and reporting. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent verbal and written communication skills; bilingual abilities are a plus for diverse client interactions. Experience with office management systems such as multi-line phone systems and front desk operations. Knowledge of QuickBooks for bookkeeping and financial record-keeping. Demonstrated clerical experience including filing, proofreading, data entry, and handling confidential information. Exceptional time management skills to meet deadlines consistently while managing multiple responsibilities. Proven customer service skills with a friendly demeanor and professional phone etiquette. Computer literacy across various platforms; familiarity with office equipment like printers and scanners is advantageous. Personal assistant or administrative experience that showcases reliability and proactive support capabilities. Join us in creating an organized, efficient workspace where your skills will make a meaningful impact!