Sales Administrative Assistant | Full Benefits Included

SALES ADMINISTRATIVE ASSISTANT

|

FULL BENEFITS INCLUDED

Hyatt Regency Hyatt Regency San Francisco US

• CA•San Francisco

ADMINISTRATIVE

Hourly/Entry Level Employee Full-time Hourly US Dollar (USD) pay basis

Req ID:

SAN035302

Summary At Hyatt, we believe in the power of belonging

• of making people feel at home no matter w they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our d belief that hospitality is more than just a job
• it's a career for people who care.

With our stunning California location, Embarcadero Center is literally at your feet. Our financial district hotel's newly renovated guest rooms and suites offer a sophisticated urban-modernist haven in downtown with superb amenities for a dynamic stay near San Francisco's Embarcadero. A multimillion-dollar renovation has transformed our Embarcadero Center hotel's spacious guest rooms and suites into sophisticated urban retreats, with inviting modernist style in a natural palette, the latest amenities and spectacular balcony views of the city or San Francisco Bay. The Sales Administrative Assistant provides essential administrative and coordination support to the Sales & Marketing team. This role helps keep the sales officeanized and running smoothly by managing day-to-day administrative tasks, supporting clientmunications, coordinating site visits, maintaining sales systems and files, and assisting with reporting and collateral. The ideal candidate is detail-oriented,anized, professional, and thrives in a fast-paced, hospitality-driven environment. Key Responsibilities Administrative & Office Support Provide administrative support to the Director of Sales and Sales team, including scheduling, calendar management, and meeting coordination. Answer and route calls and emails professionally; support timely follow-up to internal and external requests. Maintainanized electronic and paper files (contracts, account details, Banquet Event Orders support documents, correspondence, etc.). Order and maintain office supplies; support general officeanization and cleanliness. Sales Support & Client Coordination Assist with preparation of sales materials, proposals, contracts, and presentations (PowerPoint, Word, PDF formatting). Coordinate and support site inspections, client visits, and familiarization tours, including itineraries and internal notifications. Support client gifting, amenities coordination, and wee materials as appropriate. Assist with group resumes, internal distribution lists, and departmentalmunication needs. Systems, ing & Data Accuracy Maintain accurate account and activity records in sales/CRM systems (e.g., Delphi, Envision, Opera, or similar—property dependent). Support data entry, tracing, and account documentation to ensure clean pipelines and accurate reporting. Prepare routine reports and trackers (pace, production, call volume/activity, room blocks, and other departmental reporting). Collaboration & Internal Communication Serve as a liaison between Sales, Events/Catering, Revenue, Front Office, and other departments to support a seamless handoff and client experience. Support weekly sales meetings with agendas, notes, and action-item follow-up as assigned. Assist with promotional initiatives and coordination with Marketing as needed. Additional Support coordinate logistics for trade shows, client events, andmunity/industry networking activities (as applicable). Perform other administrative tasks and projects as assigned to support departmental goals. This is an hourly position with apensation of $37.50 per hour.

We Offer Excellent Benefits:

Free Room Nights, Discounted and Friends & Family Room Rates Medical, Prescription, Dental, and Vision Insurance 401K withpany match Paid vacation, sick days, new child leave, and personal day Paid Family Bonding Time and Adoption Assistance Tuition Reimbursement Free colleague meals during shift Employee Stock Purchase Plan Discounts at various retailers

• Apple, AT&T, Verizon, Headspace, and many more Why make a good decision when you can make a Classic one by ing for your next career opportunity with a Hyatt Regency hotel? Hyatt Regency hotels provide superior services and elevated experiences. Looking for a Classic beginning in your next career? at careers.hyatt. Qualifications
• Strong administrative skill set with prior experience supporting multiple managers; experience within the hotel or hospitality industry is preferred.
• A true desire to satisfy the needs of others in a fast
• paced environment.
• Reliable, adaptable, and able to exercise discretion when handling confidential information.
• Excellent verbal and writtenmunication skills.
• Proficient in Microsoft Word and Excel; experience with Canva and Envision is highly desirable.
• Marketing experience is preferred.
• Experience supporting contracts, proposals, group coordination, or event planning.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.