Administrative Assistant

Administrative Assistant Legal Tax Defense - 1.0 Santa Ana, CA Job Details Full-time $25.05 - $30.17 an hour 1 day ago Benefits Health insurance 401(k) Paid time off Parental leave 401(k) matching Flexible schedule Retirement plan Qualifications Record keeping Computer operation Google Workspace Phone communication Computer literacy Administrative experience Task prioritization Data entry Typing Clerical experience Productivity software Office management Appointment scheduling File organization Office experience Full Job Description Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering top-tier customer service. If you thrive in fast-paced settings and enjoy multitasking, this is your chance to make a meaningful impact! Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools Perform data entry tasks with precision, ensuring all records are up-to-date and error-free Support calendar management by scheduling appointments, meetings, and coordinating events Assist with bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries Provide clerical support including proofreading documents, preparing reports, and managing correspondence Handle customer support inquiries via phone or email with professionalism and courtesy Support office management duties such as supply inventory, filing systems, and maintaining a clean workspace Offer personal assistant support when needed, including travel arrangements or special project coordination Requirements Proven office experience with strong organizational skills and attention to detail Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Experience with QuickBooks or similar bookkeeping software is preferred Excellent phone etiquette skills; experience managing multi-line phone systems is a plus Bilingual abilities are highly desirable to assist diverse clients and staff members Strong typing skills with a focus on accuracy; familiarity with proofreading is beneficial Previous clerical or administrative experience in a professional setting required Ability to manage time effectively in a fast-paced environment while prioritizing tasks efficiently Knowledge of office management practices including filing systems and data entry processes Personal assistant or medical/dental receptionist experience is advantageous but not mandatory Join us in creating an energetic workplace where your organizational talents shine! This role offers the chance to develop your administrative expertise while contributing to a vibrant team dedicated to excellence. We value proactive individuals who are eager to support our mission through exceptional administrative service.

Pay:

$25.05 - $30.17 per hour

Benefits:

401(k) 401(k) matching Flexible schedule Health insurance Paid time off Parental leave Retirement plan

Work Location:

In person