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Wolfe & Associates, Property Services
Maintenance Coordinator
Career Insights for Administrative Clerk / Coordinator
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Based on California data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$50,456 / year median in California
-3% projected decline
Job Description
Maintenance Coordinator Wolfe & Associates, Property Services - 3.8 Santa Barbara, CA Job Details Full-time $29 - $31 an hour 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Life insurance Referral program Retirement plan Qualifications Operations management Attention to detail Typing Phone triage Property management Full Job Description Operations & Work Order Management Answer incoming maintenance calls and triage urgent issues Retrieve voicemails from the previous night and weekend; address as needed Review maintenance requests submitted via portal, email, and phone Create and assign work orders to vendors and in-house technicians, prioritizing by urgency, scope, and vendor capacity Make scheduling and approval decisions on complex, higher-cost, or non-routine jobs Review completed work orders for time, materials, and scope accuracy before billing Approve work orders for billing once notes, photos, and compliance documents have been verified Prepare time and billing reports for submission to payroll Team Leadership Manage the Maintenance Operations Assistant, including onboarding, AppFolio training, and ongoing coaching on vendor processes and communication standards Delegate vendor tracking, follow-up, and compliance documentation to the Assistant; review their output for quality, accuracy, and completeness Set daily priorities and balance workload between yourself and the Assistant Provide regular feedback on Assistant performance and address issues as they arise Step in to handle escalations and complex issues the Assistant cannot resolve independently Operational Support Assist with the on-call rotation Maintain residential and commercial master key boxes Handle vendor key needs Serve as backup to the Supply Manager Other duties as assigned by the Director of Maintenance Qualifications A positive and outgoing nature Prior supervisory or team-lead experience preferred — comfortable directing the work of others, providing feedback, and holding people accountable while maintaining a friendly, professional relationship Strong decision-making and prioritization skills — able to manage a high volume of competing requests without losing your cool Systems-oriented with a love of process; experience with software to track parts, time, or work orders. AppFolio Property Manager experience strongly preferred Detail-oriented with strong follow-through — you don't like leaving things unfinished and check up on expectations to be sure things happened as expected Exceptionally organized; able to handle multiple tasks and shifting priorities Works well under pressure to meet deadlines Good oral and written communication, including documentation discipline Good typing and data entry skills Regular and prompt attendance Ability to work cooperatively with others Ability to work 7:15am - 4:15pm Ability to work overtime when needed