We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in

Q1, 2027.

We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment.

Responsibilities:

• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.
• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.
• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.
• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.
• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.
• Prepare and submit expense documentation while maintaining organized records and timely processing.
• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.
• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.