$25.

00 an hour 1 hour ago Benefits Health insurance 401(k) Paid time off 401(k) matching Qualifications Customer communication Teamwork Microsoft Excel Executive administrative support Medical scheduling Attention to detail Hospitality industry experience Cultural sensitivity Productivity software Time management

Full Job Description Career Opportunity:

Office & Scheduling Assistant Overview :

The Malone Collective is hiring a talented administrative professional for an Office & Scheduling Assistant role to support the efforts of the Office Manager and organization Leadership in executing a one-of-a-kind, highly-tailored behavioral health treatment experience for its high-achieving, discerning client base. The successful candidate will possess strong hospitality expertise within their professional background, in addition to stellar office administration proficiencies. The position is full-time during weekday mornings and afternoons, with an anticipated commitment of approximately 30-35 hours per week, about 6-to-7 hours each day.

About Us :

The Malone Collective is an exclusive whole-health program designed to address our clients' emotional, physical, and spiritual healing in a comprehensive and thoughtfully tailored manner. Based in Santa Monica, we are a concierge behavioral health practice that provides an integrative experience by combining the expertise of a panel of highly qualified professionals across a number of specialties. We are boutique, rewarding, inclusive, and collaborative. We provide sophisticated care for individuals that require more intensive support in their daily lives. We co-collaborate to organize treatment driven by the client's personal goals for success. We are a privately owned organization that focuses on the quality of care and high satisfaction for every client.

Responsibilities :

As an Office & Scheduling Assistant, your main focus will be to support the Office Manager in all facets of daily and weekly operations.

This includes:

Supporting the Office Manager in managing and updating calendars and scheduling appointments for our clients and our staff;
Supporting the Office Manager in managing front-of-office operations and taking the lead in the same during their absence;
Supporting the Office Manager in maintaining an optimal physical environment for clients and staff;
Understanding the workflow of our programming and the needs of various staff and clients;
Anticipating and responding to staff/client/organization needs as changes occur in the live office environment with sensitivity that is attuned to the organization's culture and atmosphere;
Addressing all operational matters in a clear, concise, supportive, sensitive and timely fashion;
Maintaining appropriate stocks of necessary supplies for staff and clients;
Producing reports in a timely and succinct fashion as necessary; and,
Supporting the Leadership team in various administrative efforts.

Requirements :

The successful Office & Scheduling Assistant candidate will demonstrate:

A proven record of experience as an office administrator, medical office scheduler, or a similar role;
Mastery of attention-to-detail, accuracy, and problem-solving skills;
Mastery of time management and meeting deadlines;
Strong organizational, multitasking, and prioritization abilities;
Experience in the hospitality industry (required);
Excellent communication and interpersonal skills;
Adaptable to and attuned with the organization's culture and atmosphere;
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); and,
An ability to work independently and as part of a team.

Knowledge of medical office management is a definite plus. (

Note:

This position description is intended to provide a general overview of the career opportunity. It is not an exhaustive list of responsibilities, qualifications, or benefits. The company reserves the right to modify or amend this position description at any time .)

Position Details :

Employment Type:

Full-time employee

Pay Range:

$22.50

00 per hour, DOE in hospitality and behavioral healthcare

Expected Hours:

30-35 hours per week

Benefits:

Health insurance Paid time off 401(k)

Schedule:

Monday through Friday 6-7 hour shift

Anticipated Start Date:

ASAP Experience:

Microsoft Office:

1 year (required)

Administrative Experience:

1 year (required)

Hospitality Experience:

1 year (required) Ability to

Commute:

Santa Monica, CA 90401 (required)

Work Location:

In person

Pay:

$22.50

$25.

00 per hour

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Work Location:

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