Purchasing and Administrative Clerk

Job Title:

Purchasing and Administrative Clerk Department:

Accounting Reports To:

CFO, Laura Troost Location:

Oxnard, CA Classification:

Hourly, Non-Exempt Work Schedule:

Monday - Friday, 8:00 AM - 4:00 PM _____________________________________________________________________________________ Job Summary The Purchasing and Administrative Clerk provides administrative support to the accounting department. This role is responsible for maintaining accurate records, supporting work order systems, coordinating vendors, and assisting with compliance documentation. This position plays a key role in ensuring maintenance operations run efficiently by supporting planning, communication, and documentation across all facilities.

Essential Job Functions:

Administrative & Coordination Support Provide day-to-day administrative support to the CFO. Coordinate meetings, schedules, and department communications. Maintain organized digital and physical filing systems for maintenance and engineering records. Assist with preparation of reports, presentations, and department communications. Work Order & CMMS Support Enter, track, and update work orders in the maintenance system (CMMS or manual logs). Monitor work order status and follow up with maintenance staff as needed. Vendor & Purchasing Coordination Assist with purchase orders, parts ordering, and inventory tracking. Communicate with vendors for quotes, service scheduling, and follow-ups. Track deliveries, invoices, and service records. Support contractor coordination, including scheduling and site access documentation. Compliance & Documentation Track required certifications, permits, and inspections. Maintenance Planning Support Assist in scheduling preventive maintenance activities. Help track completion of maintenance tasks and report gaps. Maintain maintenance calendars and shutdown schedules. Communication & Reporting Act as a point of contact between maintenance, operations, and vendors. Knowledge, Skills, and Abilities Customer and personal services experience Proficiency Microsoft Office suite Strong organizational and recordkeeping skills Bilingual (English/Spanish) strongly preferred Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. Minimum Qualifications High school diploma or equivalent required. 1-3 years of administrative experience (maintenance, manufacturing, or operations preferred) Experience in agriculture or food processing environment is a plus Physical Demands Regularly required to stand, walk, talk, and hear. Frequently use hands for handling, operating equipment, and reaching. Occasionally required to bend, stoop, kneel, or crouch. Must be able to lift, move, or adjust up to 40 pounds. Vision abilities include close, distance, color, and depth perception. Work Environment Combination of production floor and office environment. Exposure to noise, machinery, and varying temperatures typical of packing operations. Requires adherence to all safety and sanitation standards. Safety & Compliance Responsibilities Follow all company safety policies and procedures. Comply with Injury and Illness Prevention Program (IIPP). Adhere to food safety and food security requirements. Report unsafe conditions, incidents, or hazards immediately. At-Will Employment Statement Employment with the Company is at-will. This means that either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law. Equal Employment Opportunity Statement The Company provides equal employment opportunities to all employees and applicants and prohibits discrimination based on any protected characteristic under applicable federal, state, and local laws.

Pay:

$25.00 - $31.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Work Location:

In person