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CG
Cal Gold Construction Corporation
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Overview The Administrative Assistant position is responsible for a variety of office and executive support functions. From answering phones and greeting visitors, to organizing and filing critical documentation, this position is integral to many aspects of our business. The person in this role needs to be professional, organized and a quick study to learn new things and quickly adapt to a fast-moving business environment. The Administrative Assistant shall conduct themselves in a professional and ethical manner and be dedicated to the company and its success. Duties Serve as primary lead receptionist and office manager. Answer phones and greet visitors to the office. Ensure office is fully stocked with office supplies, etc. Manage conference room schedule and coordinate meeting reservations. Manage office phone system and shared multi-function printer. Handle incoming and outgoing mail / overnight packages. Support management with various administrative needs including document retrieval and filing, Doc-U-Signs for electronic document execution, meeting minutes transcription and creation of project binders, etc. Track and file critical insurance policy information. Coordinate with broker on new insurance requests and required policy changes. Handle travel arrangements for management trips. Assist with new loan and escrow documentation. Also collect supporting documentation for construction loan draws, etc. Light accounting support duties for management, project needs or accounting department. Corporate document filing for various corporate entities, and handling of Secretary of State filings. Assist with human resource functions. Provide notary services as needed. Experience Proven clerical experience in an office setting with strong computer literacy and technical proficiency in Microsoft Office Suite and Google Workspace Familiarity with office management procedures, including filing systems, data entry, and calendar coordination Experience handling multi-line phone systems, phone etiquette, and customer support roles such as front desk or medical/dental receptionist duties Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively Strong attention to detail for proofreading documents and maintaining accurate records Able to work well within a team environment Join us to be part of a vibrant team that values proactive support, clear communication, and organizational excellence. This role offers an engaging environment where your skills will directly impact the smooth functioning of our office operations. We are committed to fostering a positive workplace that supports your professional growth while ensuring every task is completed with precision and enthusiasm.