A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Project Administrator Ultimate Staffing Services - 3.8 Torrance, CA Job Details Full-time $22 - $25 an hour 1 day ago Benefits Health insurance Dental insurance Vision insurance Employee stock ownership plan Retirement plan Qualifications Spanish Bluebeam Revu Procurement report preparation Mobile device support Bluebeam Office activity coordination Project documentation Project change management Operations coordination Spreadsheets English Purchase order management Mid-level Software administration Records management Mobile device management Contract management support tasks Construction change order management Communication skills Technical Proficiency ProCore Inventory tracking
Full Job Description Job Title:
Administrative Coordinator Position Overview:
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. In this role, you will be responsible for overseeing and managing various administrative tasks, including tracking and processing purchase orders, change orders, and field documentation. The ideal candidate will possess strong computer skills, effective communication abilities, and excellent organizational capabilities to ensure smooth operations. Knowledge of industry-related software and proficiency in Spanish is a plus.
Key Responsibilities:
Manage and process Time & Material (T&M) tickets from the field, ensuring accuracy and timely submission. Oversee and process field request authorizations. Issue and maintain accurate records of change orders and update change order logs. Coordinate change order approvals and ensure compliance with internal procedures. Issue and track purchase orders, keeping organized and up-to-date records. Prepare and maintain monthly administrative reports for purchase orders, change orders, field requests, and T&M tickets. Provide support for iPad device management, including fielding requests, ordering, and tracking inventory. Assist in processing new contracts, ensuring all documentation is complete and accurate. Oversee Procore administration, including job setup, closeout, adding/removing employees, and implementing new features or tools as required.
Key Qualifications and Skills:
Strong proficiency with computers and technology. Preferred experience with Microsoft Excel , Procore , Foundation , and Bluebeam (training will be provided, if necessary). Excellent written and verbal communication skills, with the ability to work effectively with teams and stakeholders. Bilingual (English/Spanish) skills a plus. Highly organized, detail-oriented, and efficient in managing multiple tasks simultaneously.
Benefits:
[Your Company Name] is proud to be a 100% employee-owned company (ESOP). We offer competitive wages and a comprehensive benefits package, including: Health, dental, life, and vision insurance. Paid vacation and sick time. Retirement plan.
Compensation & Work Conditions:
Job Type:
Full-time Pay:
$22.00 - $25.00 per hour, depending on experience.
Schedule:
8-hour shifts, Monday to Friday.
Work Location:
On-site.
What We're Looking For:
The ideal candidate will contribute to our company's success by bringing a positive and proactive attitude, exceptional attention to detail, and a strong ability to communicate and collaborate with team members effectively. If you're someone who thrives in an organized and goal-oriented environment, we encourage you to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
