Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will help foster a productive work environment, support client communication, and streamline office processes. This paid position offers an exciting opportunity to develop your office management skills while contributing to a collaborative and forward-thinking team. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Perform data entry and maintain accurate records using spreadsheets, word processing, and productivity software such as Microsoft Office. Handle filing, document organization, and ensure all administrative paperwork is properly stored and accessible. Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff and clients. Support customer service efforts by providing timely responses to inquiries via phone or email, ensuring excellent client communication. Utilize computer skills to prepare reports, correspondence, and presentations while maintaining high levels of accuracy and efficiency. Contribute to office management tasks including supply ordering, maintaining office equipment, and ensuring a clean, organized workspace. Requirements Proven office experience with strong clerical skills and familiarity with office management procedures. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing skills and computer literacy. Experience with QuickBooks or similar accounting software is a plus. Bilingual abilities are highly desirable to support diverse client interactions. Spanish and English Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent communication skills—both verbal and written—and professional phone etiquette. Demonstrated ability to manage multiple responsibilities simultaneously with time management expertise. Previous experience in customer service or front desk roles is preferred; personal assistant experience is a plus. Join us as an Office Assistant and become a key contributor to our vibrant workplace! Your enthusiasm for organization combined with technical proficiency will help us deliver exceptional support to our team and clients alike. This role offers an engaging environment where your organizational talents will truly shine!

Pay:

$20.00 - $22.00 per hour

Benefits:

Paid time off

Work Location:

In person