Key Responsibilities Onboarding & Team Support Talent & Onboarding:

Assist in attracting new talent, managing accurate records, and leading the onboarding process for new staff to ensure a seamless welcome.

Human Resources Support:

Maintain employment records, ensure that required certifications are up to date, facilitate annual reviews and coaching opportunities, and properly record employee requests (Vacation, Sick Time, Benefits, etc) .

Administrative Support:

Assist the leadership and clinical teams with a variety of administrative tasks and special projects as needed.

Scheduling & Communication Master Scheduler:

Efficiently coordinate and manage both client and staff schedules to ensure smooth, daily operations.

Front Desk & Communication:

Answer incoming phone calls with a warm, professional demeanor. Act as the primary gatekeeper by directing calls to the appropriate clinical or administrative team member.

Office & Facilities Management Supply Management:

Keep the office fully stocked, organized, and functional by managing office supplies and inventory.

Facilities Liaison:

Handle building maintenance requests and ensure the office environment remains safe, clean, and professional.

Community Outreach:

Represent our organization and support community outreach initiatives to help grow our local presence.

Qualifications & Skills Experience:

1-3 years of experience in an administrative, office coordinator, or receptionist role (experience in a clinic or healthcare setting is a plus, but not required).

Organization:

Exceptional organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment.

Communication:

Strong verbal and written communication skills; ability to interact professionally with clients, staff, and external partners.

Tech-Savvy:

Proficiency with office software (e.g., MS Office, Google Workspace) and scheduling platforms.

Problem-Solver:

A proactive mindset with a knack for anticipating needs and solving minor office issues independently. Schedule Monday to Friday, 9:00 AM - 5:30 PM Ability to Commute/Relocate Vacaville, CA Reliably commute or planning to relocate before starting work (Required) How to Apply If you are ready to take on a rewarding role where no two days are the same, please submit your resume and a brief cover letter explaining why you're the perfect fit for our team!

Pay:

$19.00 - $22.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off Referral program Vision insurance

Work Location:

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