Find & Apply For Office / Administrative Assistant Jobs in Vacaville, California

Admin Assistant:

Calson Management is hiring a full-time Admin Assistant to work with our team in our Vacaville corporate office. We offer medical, dental, life, 401(k), paid time off, paid sick leave, and even a paid birthday! Work hours are Monday to Friday, 8:30am-5:00pm.

Pay:

$22/hour Calson Management is a senior living and development company based in Vacaville, CA, managing senior living communities throughout the region.

Job Summary:

The Admin Assistant will be the welcoming face of our corporate office, managing front desk and office operations while assisting all departments with general administrative support and light data entry. This position reports to the VP of Marketing.

Responsibilities:

• Manage the front desk, including greeting and welcoming guests, answering inquiries, and directing visitors to the appropriate person.
• Answer phones, take messages, and route calls as needed.
• Provide administrative and clerical support across departments, including data entry, contacting vendors, filing, mail distribution, and ordering lunches.
• Occasionally assist with light accounting tasks, banking tasks, and check printing as needed.
• Run errands as needed, including trips to the bank and post office.
• Maintain office supplies, kitchen/snacks, and common areas, and keep the workspace clean and organized.
• Support senior staff with various ad hoc projects as needed.

Requirements and Qualifications:

• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Adobe PDF
• QuickBooks experience is a plus.
• Strong written and verbal communication skills, as well as interpersonal skills.
• Ability to work independently and as part of a team.
• Strong organizational and time management skills.

Enjoy working with a close-knit team of like-minded people in a friendly, respectful, and kind office.

Job Type:

Full-time Pay:

$22.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

QuickBooks:

1 year (Preferred) Front desk: 1 year (Preferred) Customer service: 1 year (Preferred)

Microsoft Office:

1 year (Preferred)

Adobe Acrobat:

1 year (Preferred) Phone etiquette: 1 year (Preferred) Ability to

Commute:

Vacaville, CA 95688 (Required)

Work Location:

In person