Office Assistant Fairway Staffing services Inc - 3.8 Vernon, CA Job Details Full-time $20.00 - $21.50 an hour 9 hours ago Qualifications Computer operation Microsoft Outlook Phone communication Administrative experience Organizational skills Telephone systems Multi-line phone systems Clerical experience File organization Office phone management Full Job Description Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in maintaining smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to ensure our office runs efficiently and professionally. As an Office Assistant, you will be the first point of contact for visitors and clients, manage various clerical tasks, and assist with office management duties to create a welcoming and productive environment. Monday- Friday 7am-3:30pm Responsibilities Greet visitors and clients warmly, ensuring a positive first impression while managing front desk operations. Answer multi-line phone systems promptly and professionally, directing calls accurately and courteously. Manage calendar appointments, schedule meetings, and coordinate events to optimize office productivity. Perform data entry tasks using spreadsheets and productivity software such as Microsoft Office to maintain accurate records. Handle filing, document organization, and general clerical duties including word processing and document preparation. Support office management activities by maintaining supplies inventory, coordinating repairs, and ensuring a tidy workspace. Assist with customer support by addressing inquiries via phone or email, providing information clearly and efficiently. Utilize computer skills to update databases, prepare reports, and perform other administrative tasks with technical proficiency. Manage client communication effectively by maintaining professional phone etiquette and timely follow-up. Support personal assistant tasks such as calendar management and scheduling to help team members stay organized. Quick books knowledge is a plus. Experience Prior office experience or administrative support roles demonstrating familiarity with clerical tasks and office procedures. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong typing skills for efficient data entry. Experience using QuickBooks or similar accounting software is a plus for handling basic financial records. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Strong communication skills in both English and bilingual capabilities are highly desirable for diverse client interactions. Knowledge of multi-line phone systems, filing systems, and general office equipment operation is essential. Demonstrated ability to manage time efficiently while handling multiple responsibilities with professionalism. Previous experience in customer service or front desk roles that involve direct client interaction will be advantageous. Join us in creating a vibrant work environment where your organizational talents shine! This paid position offers an opportunity to develop your administrative expertise while contributing to a supportive team dedicated to excellence in service delivery.

Pay:

$20.00 - $21.50 per hour Expected hours: 40.0 per week

Work Location:

In person