Administrative Assistant Construction Company

A growing construction company in Vista is seeking an Administrative Assistant to support project coordination, documentation management, and daily office operations. This role is well-suited for candidates who thrive in a fast-paced, deadline-driven environment and are comfortable supporting both office and field teams. The Administrative Assistant will play a critical role in maintaining accurate project documentation, coordinating schedules, and ensuring that operational workflows are executed efficiently. This position requires strong organizational skills and the ability to manage multiple tasks while maintaining accuracy.

Key ResponsibilitiesSupport project managers with documentation, scheduling, and coordinationMaintain project files, contracts, permits, and compliance recordsProcess invoices, purchase orders, and expense trackingCoordinate communication between field teams, vendors, and internal staffTrack project timelines, deliverables, and administrative milestonesAssist with reporting, data entry, and documentation managementManage incoming calls, emails, and office correspondenceProvide general administrative support across departments