Organize, classify, and maintain updated employee documentation in Google Drive.
Create and maintain an organized digital folder and file structure by employee, department, or document type.
Verify that employee digital records are complete, properly named, and up to date.
Upload, file, rename, and periodically clean up documents.
Manage access permissions to folders and files according to internal guidelines.
Follow up on pending employee documents, such as IDs, contracts, forms, certifications, and other administrative records.
Assist with scanning physical documents and properly storing them in the cloud.
Maintain confidentiality and proper safeguarding of employee information.
Prepare basic reports on missing documents, incomplete files, or document organization status.
Support general administrative tasks such as drafting documents, handling emails, preparing lists, and following up on internal requests.
Coordinate and provide support for day-to-day administrative activities.
Respond to administrative information requests from other departments when needed.
Assist with the control and updating of internal databases, records, and files.
Perform other administrative duties related to the position as assigned by the immediate supervisor. Technical Knowledge
Proficiency in Google Drive, Google Docs, Google Sheets, and Gmail. Basic knowledge of physical and digital filing systems. Microsoft Office proficiency is preferred.
Ability to organize large volumes of information in a structured manner.
Basic understanding of document control and information confidentiality. Skills and Competencies
Strong organizational skills and attention to detail.
High sense of responsibility and confidentiality.
Ability to follow processes and maintain document organization.
Good written and verbal communication skills.
Proactive attitude.
Ability to prioritize tasks and meet deadlines.
Willingness to perform repetitive administrative tasks with accuracy.
Ability to work well in a team environment. Performance Indicators
Level of completion and updating of digital employee files.
Percentage of documents correctly organized.
Response time for uploading and classifying documents.
Reduction in filing and document retrieval errors.

Compliance with organization and confidentiality standards.

Pay:

$23.00 - $27.00 per hour

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

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