Job Summary:

The Ski Patrol Administrative Assistant provides critical operational and administrative support to the Ski Patrol and Mountain Safety teams. This full-time, year-round role is responsible for coordinating patrol scheduling, supporting payroll processes, tracking certifications and training compliance, and managing and assisting with purchasing and inventory. This position requires advanced computer skills, exceptional organization, and the ability to manage multiple priorities while supporting essential safety operations.

Job Specifications:

Starting Wage:

$27/hr- $32/hr.

Employment Type:

Year Round Shift Type:

Full Time hours available

Minimum Age:

At least 18 years of age

Housing Availability:

No J ob

Responsibilities:

Patrol Administration Support day-to-day administrative functions for Ski Patrol operations Maintain accurate digital and physical records related to staffing, incidents, and operations Assist Patrol Leadership in reporting, communication, and process improvements Scheduling & Staffing Coordination Build, manage, and adjust complex Ski Patrol schedules across seasons Coordinate daily staffing levels based on terrain, weather, and operational needs Track availability, time-off requests, and shift swaps Communicate schedule updates clearly to patrol staff and leadership Payroll & Timekeeping Accurately track patrol hours, overtime, on-call shifts, and specialty pay Process payroll in coordination with HR/Finance departments Identify and resolve discrepancies related to timekeeping and pay Certification & Qualification Tracking Maintain records for all required patrol certifications (e.g., OEC, CPR, avalanche training, lift evacuation, etc.) Monitor expiration timelines and notify staff/leadership of upcoming renewals Coordinate training schedules and maintain compliance with resort and regulatory requirements Support onboarding and credential tracking for new patrollers

Job Requirement:

Manage purchasing requests for patrol supplies, uniforms, and equipment Coordinate with vendors and internal departments for timely procurement Support budget tracking and cost control efforts Systems & Data Management Utilize scheduling, payroll, and record-management systems effectively Maintain clean, accurate data and generate reports for Patrol Leadership Identify opportunities to improve workflow through technology and automation Required Qualifications Advanced computer proficiency, especially with Excel (tracking, formulas, data organization), Outlook, and scheduling/payroll systems Strong organizational skills with high attention to detail and accuracy Ability to manage multiple priorities in a dynamic, operations-driven environment Excellent communication skills and ability to work with a diverse team Ability to handle sensitive and confidential information Preferred Qualifications Prior experience supporting Ski Patrol, mountain operations, or emergency services Familiarity with patrol certifications (OEC, NSP standards, avalanche training) Experience with workforce scheduling and payroll system Background in purchasing, inventory management, or logistics Work Environment Year-round, full-time position supporting seasonal operational peaks Primarily office-based with frequent interaction in patrol facilities and on-mountain environments Peak workload during winter season with variable hours as needed Intermediate or advanced-level skiing or snowboarding ability The expected pay range is $27/hr- $32/hr.. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors. In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers. Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law. Requisition

ID 515526

Reference Date:

07/09/2026

Job Code Function:

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