DEFINITION OF WORK

This position will perform a variety of complex accounting and administrative work to support the operations of the Facilities, Fleet and Emergency Support Services Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(The following examples are illustrative only and are not intended to be all inclusive.) Input and code purchasing card receipts into the County Financial system for the department. Review and process all department invoices through the County financial software system with accuracy and timeliness.? Handle payment inquiries, verify that charges have been correctly applied to open purchase orders, and assist with entering expenses into all operating and project spreadsheets. Provide backup support to the Lead Administrative Support Specialist, assisting with coding invoices and receipts as needed. Enter utility data to track usage and cost trends. Compare service contract terms to invoices to verify accurate charges and services (e.g., shredding, trash removal, pest control, janitorial services) . Provide professional customer service as the first point of contact, greeting staff and visitors, and answering incoming calls. Orders and maintains office supplies to support daily operations and oversee the upkeep of office equipment such as copiers and printers. Manage the department's work-clothing orders. Serve as an administrator for the work order management software, including additions, changes, and ensuring data accuracy. Resolves issues within established guidelines. Performs other duties as assigned.

MINIMUM QUALIFICATION REQUIREMENTS

EDUCATION and/or

EXPERIENCE

High school diploma or GED required. Associate Degree in Accounting, Business, or related field preferred. Minimum two years performing varied office and administrative tasks, including accounting practices or related experience. A combination of education and experience may be considered for a well-qualified candidate.

CERTIFICATIONS, LICENSES, & REGISTRATIONS

This position requires successful completion of a criminal background check including fingerprinting through a national database. Valid driver's license preferred. For more information on job functions, requirements and to apply please visit: https://douglasco.csod.com/ux/ats/careersite/5/home/requisition/3328?c=douglasco Douglas County offers an excellent comprehensive benefit package including but not limited to: Medical/Dental/Vision. For a more detailed overview please view the full Employee Benefit Guide .