A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Lakewood, CO Job Details Full-time | Contract $23.93 an hour 12 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Vision insurance Retirement plan Qualifications Microsoft Excel Microsoft Outlook High school diploma or GED Microsoft Teams Clerical experience Full Job Description Secretary II Lakewood, CO | Full-Time Contract | On-Site Join a High-Impact Federal HR Team Join a high-impact federal operations team supporting mission-critical energy and infrastructure functions. The Secretary II provides comprehensive administrative and operational support to the Western Area Power Administration (WAPA). This role is responsible for providing day-to-day administrative and office support to ensure efficient operations. Responsibilities include coordinating schedules, meetings, and government travel, as well as completing travel authorizations and vouchers. This position also assists with correspondence, records, reports, and other administrative needs as they arise. What We Offer Compensation & Benefits Competitive annual compensation Health, dental, and vision coverage Retirement plan with employer contribution PTO and paid holidays Short- and long-term disability coverage Career Growth Exposure to federal operations and shared services Opportunity to support high-visibility personnel programs Collaborative team environment Long-term contract stability Key Responsibilities Independently performs recurring administrative and office procedures, using appropriate guidelines based on the situation. Responds to and screens telephone calls, visitors, correspondence, and routine information requests. Manages incoming and outgoing mail and correspondence and ensures timely responses. Maintains supervisor calendars, schedules appointments, and coordinates meetings, conferences, and meeting rooms. Prepares and assembles necessary materials and background information for meetings and conferences. Reviews documents and outgoing correspondence for accuracy, proper formatting, consistency, grammar, and typographical errors. Prepares and maintains recurring internal reports, records, and office files. Collects information from files and staff to respond to routine inquiries and assist with periodic reports. Coordinates official government travel, including booking GOVs and making necessary travel arrangements. Prepares and processes travel authorizations and travel vouchers, ensuring required information and documentation are complete and accurate. Orders office supplies and coordinates printing, maintenance, and other office services. Communicates office procedures and supervisor requirements to staff. Handles varying administrative situations, problems, and procedural deviations using appropriate judgment. Provides general administrative and clerical support as needed. Ability to work independently and in coordination with a team. Educate customers proactively about available services and resources. Provide attentive and supportive assistance to internal and external customers. Qualifications Required High School Diploma or equivalent (GED); Associate's or Bachelor's degree preferred 2-4 years of relevant administrative or clerical experience Strong organizational skills with exceptional attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) Ability to manage multiple tasks and prioritize effectively Strong written and verbal communication skills Preferred Associate degree in Business Administration, Office Management, Engineering Technology, or related field preferred Experience supporting WAPA, DOE, or similar federal agencies Familiarity with Concur, ATAAPS, SharePoint, or similar systems Experience with records management and document control processes Knowledge of federal security and compliance environments Security Clearance Requirement U.S. Citizenship required Ability to obtain and maintain a federal security clearance (Secret / Top Secret / Public Trust) Employment is contingent upon successful background investigation and PIV card issuance Why This Opportunity This is a unique opportunity to support essential federal training operations that contribute to national energy infrastructure. As a Secretary II , you will play a key role in supporting training delivery, maintaining operational efficiency, and ensuring compliance within a mission-driven environment. Apply Today If you are a detail-oriented administrative professional who thrives in a structured and collaborative environment, we encourage you to apply. CGS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected characteristics as defined by federal, state, or local law.
