Front Office Coordinator Westec Construction Management Company Longmont, CO Job Details Full-time $25 an hour 1 day ago Benefits Health insurance Paid time off Life insurance Retirement plan Qualifications Microsoft Word Phone answering Microsoft Excel Filing Microsoft Office Administrative experience High school diploma or GED Data entry Document viewing software Adobe Acrobat Full Job Description Overview We are seeking a dynamic and highly organized Front Office Coordinator to join our team! This vital role manages the reception desk and office organization; oversees supply inventory and vendor accounts; maintains electronic and physical filing systems; and coordinates communication. The ideal candidate will be positive and adaptable, possessing strong communication and time-management and skills. Responsibilities Answer, screen & route incoming phone calls Manage incoming & outgoing mail and shipments Provide front-desk coverage, greeting guests and directing visitors Serve as the primary point of contact for phone, internet, IT, and office equipment Perform administrative tasks such as data entry, copying, scanning, filing, and emailing Assist with document preparation as needed Invoice distribution, logging and account maintenance Ensure appropriate tax rates on material invoices Correspond with vendors, subcontractors, employees, and account reps Order office supplies, safety items, and company apparel Fill out credit applications and manage Supplier credit cards Acquire current subcontractor insurance and Form W-9s Distribute weekly checks and lien waivers Maintain current job lists and marketing information Create and maintain electronic and physical filing systems Notarize documents Plan the annual Christmas party and order awards Qualifications High school diploma or GED 3+ years administrative experience. Construction industry experience is a plus Strong written and verbal communication Excellent multi-tasking, time-management, & organizational skills Ability to prioritize multiple assignments and adapt quickly Strong skills in Microsoft Word, Excel & Adobe Acrobat Notary Public or willingness to become a Notary Public Detail-oriented and reliable Professional appearance and demeanor

Pay:

$25.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person