POSITION SUMMARY

The Town of Morrison is seeking a full-time Administrative Assistant to provide administrative, financial, and customer service support to the Town. This position performs a variety of administrative functions, including accounts payable, accounts receivable, cash receipts, banking, records management, customer service, and general office operations. The Town of Morrison values work/life balance and flexibility. There are opportunities for advancement through additional certifications and years of experience. On-the-job training is provided, along with an opportunity to become an integral part of the Town team and community. We welcome a team player who brings a "feet on the ground" approach, attention to detail, accountability, and a willingness to learn.

GENERAL STATEMENT OF DUTIES

Performs administrative and financial support functions for the Town, including accounts payable and accounts receivable processing, cash receipts, banking and reconciliation support, records management, customer service, community outreach, and general office functions.

ESSENTIAL DUTIES

The following statements include essential functions of the job and do not include other nonessential duties that may be required.

Administrative and Customer Service:

• Answers a multi-line telephone system and assists customers at the counter.
• Responds to questions from the public and researches account balances, payments due, and other account information.
• Receives payments, processes transactions, and prepares receipts.
• Provides professional and courteous customer service to residents, businesses, vendors, and the general public.
• Sorts, processes, and distributes incoming and outgoing mail.
• Creates, organizes, and maintains electronic and physical files and records.
• Runs daily reports and maintains historical records.
• Assists with Town events, newsletters, postings, and community outreach activities.
• Performs general administrative duties and provides support to Town staff as needed.

Accounts Payable:

• Processes accounts payable invoices, including reviewing invoices for accuracy, appropriate documentation, coding, approvals, and supporting information.
• Enters invoices and payment information into the Town's accounting system.
• Maintains organized accounts payable records and supporting documentation.
• Assists with preparing accounts payable checks, electronic payments, and other disbursements in accordance with Town procedures.
• Verifies vendor information and follows up with vendors regarding invoices, statements, payment questions, and discrepancies.
• Reconciles vendor statements and researches outstanding or disputed invoices.
• Assists with maintaining accurate vendor records and required tax documentation.
• Ensures invoices and related documentation are properly filed and retained.
• Assists with accounts payable reporting and month-end processing.

Accounts Receivable and Cash Receipts:

• Processes and records payments received by the Town, including utility payments, permits, fees, taxes, licenses, and other receivables.
• Researches customer accounts and payments due and assists with resolving discrepancies.
• Posts payments and maintains accurate accounts receivable records.
• Monitors outstanding receivables and assists with follow-up on past-due accounts.
• Reconciles daily cash receipts to detailed cash records and prepares the Cash Summary report.
• Prepares weekly bank deposits and maintains supporting banking records.
• Obtains and records data necessary to account for daily cash receipts.
• Assists with reconciling accounts receivable balances and identifying discrepancies.
• Processes refunds, credits, adjustments, and account corrections in accordance with Town policies and established procedures.
• Maintains accurate documentation and notes regarding customer accounts and financial transactions.

Accounting and Financial Support:

• Assists with routine bookkeeping and accounting functions.
• Assists with bank and account reconciliations and researches discrepancies.
• Maintains accurate and organized financial records.
• Assists with gathering documentation for audits, financial reporting, and other accounting requirements.
• Maintains confidentiality of financial, customer, employee, and other sensitive Town information.

ADDITIONAL DUTIES

• Performs other duties as assigned and required.
• May provide backup assistance to other administrative functions as needed.

EXPERIENCE AND TRAINING

Education and Experience:

High School Diploma or GED equivalent. At least two (2) years of directly related office, administrative, bookkeeping, accounts payable, accounts receivable, or accounting experience preferred. Municipal government experience is desirable but not required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Basic bookkeeping and accounting principles and practices.
• Accounts payable and accounts receivable processes.
• Cash receipts, deposits, payment processing, and account reconciliation.
• General office practices, procedures, and recordkeeping.
• Basic financial controls and documentation requirements.
• Customer service practices and professional communication.
• Microsoft Office and other computer applications used in an administrative or accounting environment.
• Ability to learn and effectively utilize the Town's accounting and financial software.

Ability to:

• Keyboard efficiently and accurately while using a computer.
• Process financial transactions accurately and maintain attention to detail.
• Review invoices, receipts, account records, and financial documentation for accuracy.
• Reconcile records and research discrepancies.
• Perform basic mathematical calculations and apply accounting principles.
• Organize and prioritize multiple assignments and deadlines.
• Maintain accurate and complete records.
• Communicate effectively, professionally, and courteously with the public, vendors, Town staff, and other agencies.
• Understand and follow verbal and written instructions, policies, procedures, and applicable requirements.
• Exercise sound judgment when handling financial transactions and confidential information.
• Work independently while also functioning effectively as part of a team.
• Identify issues and seek appropriate guidance or solutions when necessary.

SPECIAL REQUIREMENTS

• Ability to obtain Notary Public Certification within six (6) months of starting employment.
• Must maintain confidentiality of Town, financial, customer, and personnel information.

EQUIPMENT USED

Computer, accounting and financial software, printer, copier, scanner, telephone, 10-key calculator, credit card/payment processing equipment, and other standard office equipment.

WORK ENVIRONMENT

Physical activities include sitting and occasional walking or standing; hearing, speaking, seeing, and manual dexterity. Ability to move to and from various points within the Town Hall facility. Ability to grasp, see, read, handle, and manipulate documents. Ability to participate in routine conversation in person, via telephone, or via recording. Most work is performed in a typical office setting. Work is subject to many interruptions and requires the individual to quickly prioritize job responsibilities and project work in an environment that may involve assisting several people at the same time. The position requires accuracy, attention to detail, organization, and the ability to meet financial and administrative deadlines. Please submit resume and cover letter to cchristensen@morrisonco.us. Full job description can be found at www.morrisonco.us.

Job Type:

Full-time Pay:

$48,000.00 - $60,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance Ability to

Commute:

Morrison, CO 80465 (Required) Ability to

Relocate:

Morrison, CO 80465: Relocate before starting work (Preferred)

Work Location:

In person