Secretary Medgnixx llc - 1.0 Cos Cob, CT Job Details Temporary | Part-time | Temp-to-hire | Full-time | Contract $2,800 - $3,500 a month 8 hours ago Benefits Flexible schedule Qualifications Computer operation Google Workspace Office activity coordination Microsoft Outlook Phone communication Computer literacy Spreadsheets Word embeddings Phone call screening Telephone systems Multi-line phone systems Clerical experience Technical Proficiency Editing File organization Quality data entry Full Job Description Job Overview MustHave university degree We are seeking a highly organized and professional Secretary to support our administrative team and ensure the smooth operation of our office environment. The ideal candidate will possess excellent communication skills, strong technical proficiency, and a proactive approach to office management. This role offers an opportunity to contribute to a dynamic workplace by handling diverse clerical tasks, managing schedules, and providing exceptional customer support. The Secretary will be instrumental in maintaining efficient office workflows and fostering positive client interactions. Duties Manage multi-line phone systems, directing calls efficiently and professionally while providing excellent customer service. Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software. Organize and manage calendars, schedule appointments, and coordinate meetings for staff and executives. Handle front desk responsibilities including greeting visitors, answering inquiries, and maintaining a welcoming environment. Prepare correspondence, reports, and documents with attention to detail through word processing and proofreading. Oversee filing systems, both physical and electronic, ensuring easy retrieval of information. Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and expense tracking. Provide bilingual support as needed to communicate effectively with diverse clients and team members. Assist with office management tasks such as supply ordering, maintaining office equipment, and ensuring overall organization. Requirements Proven clerical experience with strong office management skills in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Demonstrated ability in data entry, proofreading, and document preparation with high accuracy. Excellent phone etiquette with experience managing multi-line phone systems and client communication. Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively. Technical proficiency in computer literacy including familiarity with productivity software and basic bookkeeping tools like QuickBooks. Bilingual abilities are highly desirable to facilitate communication with diverse populations. Previous experience as a medical receptionist or personal assistant is advantageous but not mandatory. Knowledge of office procedures such as filing systems, calendar management, and customer support practices is essential. Join our team as a Secretary to contribute your organizational expertise and communication skills in a professional setting dedicated to excellence!

Pay:

$2,800.00 - $3,500.00 per month

Benefits:

Flexible schedule

Work Location:

In person