School Building Committee Secretary Consolidated School District of New Britain - 3.5 New Britain, CT Job Details 17 hours ago Qualifications Meeting minutes Project reporting Records disposition policies Document compliance management Committee work Office activity coordination Construction payment applications Project documentation Data Retention (Data management) Construction payment processing Meeting transcription Purchase order management Mid-level Meeting scheduling Invoice matching Invoice payment processing Expense reports Financial records management Financial records review Financial record maintenance Compliance documentation Invoice reconciliation Expenditure monitoring Purchasing management systems (technically supported) File organization Event logistics coordination Financial compliance

Full Job Description JobID:

2000

Position Type:

Non-Certified:

Clerical/Administrative Secretary I Date Posted:

8/24/2026

Location:

New Britain Educational Administration Center CSDNB is seeking a School Building Committee Secretary. Please see below for position details, roles, and responsibilities.

Anticipated Start Date:

To Be Determined Position Details:

Non-union position 19.5 hours per week 12-month position Paid through the

School Building Committee Job Roles and Responsibilities:

School Building Committee Administration Coordinate administrative support for School Building Committee (SBC) meetings, including preparing agendas, meeting packets, prior meeting minutes, invoices, and other required administrative materials. Distribute meeting materials to SBC members and appropriate district staff in advance of meetings. Attend SBC meetings, record official meeting minutes, and provide updates regarding project expenditures and financial activity. Prepare draft meeting minutes and maintain documentation of SBC actions and approvals. Submit approved meeting minutes and other required records to the City Clerk's Office. Coordinate meeting logistics, including arranging meals and other necessary meeting supports. Invoice and Approval Management Receive, review, and organize invoices associated with school construction and renovation projects. Coordinate required invoice review and approvals from the Architect, Construction Manager, Technology Manager, Superintendent, and other appropriate project stakeholders. Prepare invoices for inclusion on SBC meeting agendas and ensure appropriate documentation is available for committee review and approval. Code and authorize approved invoices following SBC action. Financial Processing and Payment Coordination Enter approved invoices into OneSolution for City review and approval. Receive and process purchase orders in OneSolution once issued by the City. Prepare and submit purchase orders and supporting project documentation to the City for payment, including SBC minutes demonstrating authorization of expenditures. Monitor financial ledgers to verify that invoices and purchase orders have been processed and paid. Maintain accurate records of project expenditures and provide financial updates to the SBC. State Reimbursement and DAS Reporting Prepare Form 1046S after verification that eligible project expenditures have been paid. Categorize and reconcile expenditures on Form 1046S by vendor, invoice number, and applicable project category, including Architect, Construction, Professional Fees, Printing, Equipment, and Technology. Review expenditures for eligibility under Department of Administrative Services (DAS) reimbursement requirements, recognizing that certain equipment, technology, and printing expenses may not qualify for reimbursement. Coordinate Superintendent review and signature of completed 1046S forms. Prepare completed and authorized reimbursement documentation for submission through Core-CT. Records Management and Compliance Maintain complete electronic and hard-copy records of invoices, purchase orders, approvals, meeting minutes, reimbursement documentation, and related project financial records. Ensure records are organized and retained in accordance with applicable district, municipal, and state record-retention requirements. Maintain supporting documentation to establish a clear audit trail from SBC authorization through City payment and state reimbursement. Email To A Friend Print Version