An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$48,473 / year median in Washington, D.C. (District of Columbia)
Job Requirements Washington, DC Secret Polygraph not specified Early Career (2+ yrs experience) Salary not specified Join Premium to unlock estimated salaries Job Description Administrative Assistant PHPSS Washington, DC Description The administrative assistants will primarily serve as floaters, backfilling for administrative assistants through the Passport Headquarters building in Washington, DC. This position will also serve as an escort for visitors and assist with heavy workload demands for the various offices.
QUALIFICATIONS
Ability to adapt to changes in procedures and assignments. Ability to establish working relationships at all organizational levels. Ability to accurately manage tasks and assignments. Ability to disseminate information and/or requests to all office personnel and compile responses.
DUTIES/TASKS
Prepare written communications using a variety of office software, specifically Microsoft Word, PowerPoint, Publisher, Excel, and SharePoint. Track and report official time and attendance records for all federal employees within the office through the Time and Attendance Electronic System. Assist with travel arrangements using online Travel Manager System, (i.e., airfare, hotel, and rental car) and complete travel vouchers for employee reimbursement. Answer incoming calls, manage mail, track memoranda, correspondence, and taskers; prepare briefing materials and compile reports; organize, type, collate, and file; maintain personnel calendars and appointments, assist with ordering, tracking, receiving inventory. Liaise with building management. Track and verify Government employee award/recognition payments. Utilize Federal personnel rules and regulations. Operate office equipment. Process employees for badges and assist with new hire orientation and respond to routine questions on policy and procedures. Admit and welcome visitors into the facility and maintain visitor log-in files. Provide support to other projects or tasks as required. Requirements
EDUCATION/EXPERIENCE REQUIRED
Department of Defense secret clearance High School Diploma (Associate's/Bachelor's Degree Preferred) Two (2) years of Microsoft Office experience (i.e., Word, PowerPoint, Excel, SharePoint, and Outlook). Two (2) years of office experience as an Administrative Assistant in office environment group id: 10377104 Log in to view the job poster Apply now
