An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Early College High School at Delaware State University Are you achievement oriented? Do you have a history of excellence and a focus on results? Do you desire to be founding member of an Early College High School located on a State University Campus? Are you committed to teaching and raising the academic achievement of all students including traditionally underserved populations? Are you respectful of others and sensitive to professional norms of interaction in different situations? If so, then the Early College School at Delaware State University may be for you! The Early College School model is nationally recognized for producing unprecedented student outcomes in terms of high school graduation, college going and completion. The Early College School at Delaware State University is seeking high energy, visionary, and dynamic educators to be members of the founding staff. We are looking for people who believe that all students are capable of high academic achievement regardless of socioeconomic status, are open to challenging themselves in an innovative learning environment, and who value the Early College philosophy. Candidates who want to be a part of founding this program can learn more about Early College and its innovative education by visiting http://www.earlycolleges.
org/ or http:
//www.echs.desu.edu.
DUTIES AND RESPONSIBILITIES
• Performs typing assignments (i.e. correspondence, labels, bulletins, rosters, reports, etc.) Composes correspondence, reports and other written documents Works closely with the school leader on various projects and schedules Responds to requests (telephone, personal, mail) for information/assistance, exercising independent judgment and discretion Performs receptionist duties, maintains entrance security, greets guests, and responds to requests for information/assistance Maintains and assumes responsibility of records and files Assumes responsibility for inventory, ordering, and distribution of office supplies/equipment Operates, maintains, and trains staff on appropriate office equipment Processes payment vouchers and purchase orders Receives, counts, and secures money, and records transactions, as assigned by the school leader Develops priorities, methods and procedures for effective performance of duties and office preparation Assists school leader in designated, routine administrative task Coordinates the School enrollment and registration process Exercises good judgment and confidentiality in conformance with school policy Performs related administrative secretarial duties as assigned by the school leader This list is intended to be illustrative rather than complete, and serves to show major duties and responsibilities of an Administrative Assistant. It does not express or imply that these are the only duties to be performed by the person in this position. The employee will be required to perform any other duties as deemed appropriate by the school leader.
QUALIFICATIONS
High School Diploma or GED Certificate (two years of applicable college or business school is preferred, but not required) Thorough knowledge of secretarial techniques and office procedures Excellent interpersonal skills and ability to work with others Experience in School registration and enrollment Experience with the First State Financial System (FSFS) preferred Processes and prepares purchase orders, payment vouchers, and all other financial documents Process Payment Vouchers for the school Willingness to learn new things Typing skills with accuracy Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, Power Point/or equivalent) Proficiency in both written and oral English usage and proofreading (Proficiency in both written and oral Spanish is preferred, but not required) Knowledge of mathematics and bookkeeping methods Ability to coordinate workload to meet established schedules/deadlines Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties Demonstrates pleasant, cooperative attitude Demonstrates good attendance record (school or employment) Effective communication and interpersonal skills Experience with Infinite Campus and/or PHRST a plus Early College School @ Delaware State University John R. Price Building 1200 N DuPont Highway Dover, DE 19901
