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POSITION IS OFFERED BY A NO FEE STAFFING AGENCY

We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role ensures the smooth and efficient operation of our office environment by providing administrative support, managing daily clerical tasks, and fostering positive communication with clients and team members alike. If you thrive in a fast-paced setting, possess professional computer skills, and enjoy multitasking with a professional attitude, this opportunity is perfect for you! As an Office Assistant, you will play a key role in maintaining an organized workspace while supporting various administrative functions to help our organization run seamlessly.

Responsibilities:

Administrative Support:

Answer phone calls, greet visitors, sort mail, and manage daily correspondence.

Record Keeping:

Organize digital and physical files, update databases, and perform accurate data entry.

Scheduling & Coordination:

Manage calendars, book appointments, and coordinate internal meetings.

Office Operations:

Monitor and reorder office supplies. keep common areas tidy, and help maintain office equipment.

Basic Financial/Client Support:

Assist with basic invoicing, expense tracking, or customer service inquires as needed.

Qualifications:

Minimum 18 years of age due to potential hours of work. Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong typing skills and computer literacy.

AP/AC, Quick Books:

1+ years previous experience required. High school diploma or equivalent. Experience with multi-line phone systems and professional phone etiquette to handle client communication. 20+ wpm minimum Bilingual abilities are required to support diverse client needs. (English/Spanish) Familiarity with QuickBooks accounting software is a plus. Organizational skills with the ability to prioritize tasks efficiently and manage time professionally. Interpersonal skills for customer service, client communication, and team collaboration. Previous experience in front desk or administrative roles that involved data entry, filing, proofreading, or calendar management will be advantageous.