Gift Processing Coordinator

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Note:

Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

The Division of Institutional Advancement is seeking a Gift Processing Coordinator in Boca Raton, FL, to support the administrative and operational functions of Advancement Services. The Gift Processing Coordinator is responsible for the timely and accurate processing of all philanthropic gifts and pledges, including overseeing gift entry, data integrity, reconciliation, acknowledgment processes, and maintaining constituent records in the Foundation's database. This role ensures compliance with institutional policies and audit standards while maintaining accurate donor records and reporting.

Gift Processing & Compliance:

Receive, review, and process all types of gifts, including pledges, payroll deductions, and matching gift payments. Ensure the IRS, CASE, and institutional guidelines are being followed. Maintain documentation and audit trails to ensure compliance with donor intent. Create and validate tax receipt requests. Generate invoice reminders for pledges to ensure timely and accurate communication regarding outstanding commitments. Prepare and reconcile daily reporting and posting related to gift entry and deposits with finance.

Database & Record Management:

Create and maintain constituent and gift records in Raiser's Edge. Support document imaging and record retention. Adhere to best practices for data entry, record keeping, and data security through data validation and cleanup.

Cross-Functional Support:

Serve as a resource for donor inquiries related to gifts and records. Provide guidance on gift policies, procedures, and data standards. Support special projects, events, or campaigns coordinated by the Advancement Services or Development team. Work collaboratively with internal partners to maintain a positive donor experience through accurate and timely data services. Collaborate with finance, IT, and Advancement to improve processes. Perform other job-related duties as assigned. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options include tax-deferred annuities and Roth 403(b) plans. State employees' Public Service Loan Forgiveness (PSLF) program Flexible work arrangement plans Sick Leave Pool Program Paid time off (eligible employees), including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at the President's discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers, visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area with a comprehensive guide with places to live.

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Strong attention to detail and a high level of accuracy.  Knowledge of gift processing standards and compliance requirements. Ability to manage confidential and sensitive information.  Proficiency in Microsoft Office (Excel, Word) and database systems.  Strong organizational, analytical, and problem-solving skills. Effective written and verbal communication skills. Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications/Skills:

 One to three years of relevant experience in gift processing, data entry, finance, or advancement operations. Experience working with databases/CRM systems. Basic understanding of accounting or financial reconciliation practices. Experience in higher education advancement or nonprofit fundraising.  Familiarity with CASE guidelines and donor stewardship practices. Experience with systems such as Raiser's Edge NXT, Banner, or Advance. Knowledge of matching gifts and donor-advised funds.

Salary:

$55,000 per year.

College or Department:

IA:

Technology Services Location:

Boca Raton Work Days and Hours:

Monday - Friday 8:00 a.m. - 5:00 p.m.

Application Deadline:

2026-05-17 Special Instructions to

Applicant:

APPLICATION DOCUMENTS REQUIRED

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening checks.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711 Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).