Position Summary The Sales Office Assistant staffs the Yulee/Callahan office, providing front-line phone and office coverage while supporting agents with transaction coordination, assisting the Managing Broker with recruiting, and helping grow and manage the office's long-term rental business. This role is ideal for someone who is dependable, personable, and comfortable balancing front-desk responsibilities with administrative and marketing support. Key Responsibilities Office Coverage & Administration Staff the Yulee/Callahan office daily from 10:00 a.m. to 2:00 p.m., serving as the primary point of contact for walk-ins and callers. Answer and route incoming phone calls, take messages, and respond to general inquiries. Maintain light office cleaning and tidiness (common areas, conference room, kitchen) to keep the office presentable. Monitor office supplies and flag needs to the Managing Broker. Agent & Transaction Support Assist agents with transaction coordination, including tracking deadlines, contracts, and required paperwork. Help keep transaction files organized and complete in coordination with the Compliance Coordinator. Provide general administrative support to agents working out of the office. Long-Term Rental Support Assist with marketing available long-term rental properties, including listing updates and promotional materials. Assist with recruiting owners and property listings for the long-term rental program. Help coordinate showings and respond to prospective tenant inquiries. Recruiting Support Assist the Managing Broker with agent recruiting efforts, including outreach, scheduling interviews, and preparing recruiting materials. Help promote the office and brokerage to prospective agents in the Yulee/Callahan area. Cross-Team Coordination Coordinate with the Social Media Coordinator to share agent updates, listings, and rental promotions for office social channels. Coordinate with the Sales Coordinator on agent onboarding, training schedules, and office events. Coordinate with the Compliance Coordinator to ensure transaction files and rental agreements meet brokerage and state requirements. Additional Duties Maintain office contact lists and directories; keep CRM or agent database records current. Support brokerage marketing and social media efforts as needed. Perform other duties as assigned by the Managing Broker. Qualifications High school diploma required; associate's or bachelor's degree preferred. 1+ years of administrative, office coordination, or real estate experience preferred. Real estate license not required for this position. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent phone etiquette and written/verbal communication skills. Proficiency with Microsoft Office/Google Workspace; familiarity with MLS and CRM systems a plus. Friendly, professional demeanor with strong customer service orientation. Ability to maintain confidentiality regarding agent and transaction information. Schedule & Work Environment Part-time, 20 hours per week; core hours are 10:00 a.m.-2:00 p.m. staffing the Yulee/Callahan office. On-site at the Yulee/Callahan office, with occasional local travel for showings or errands. Why Join Our Family at ERA Fernandina Beach Realty? At ERA Fernandina Beach Realty, we don't just see ourselves as a company; we're a closely-knit family. We're searching for passionate individuals who believe in the power of caring, integrity, and always doing the right thing. Here's why you should consider becoming a part of our family:

Our Home, Your Home:

We've cultivated an environment where every team member feels like they're at home. When you join our team, you're not just an employee; you're an integral part of our extended family. Caring is at

Our Core:

Our company's heart beats with compassion. We genuinely care about our employees' well-being, fostering an atmosphere where you can thrive both personally and professionally. We're committed to supporting you in every way possible.

Family First:

We believe in the importance of family and prioritize a healthy work-life balance to support our employees in maintaining strong family connections.

Faith and Integrity:

Our commitment to honesty, transparency, and ethical conduct is unwavering, reflecting our faith in doing what is right, even when it's difficult.

Professional Excellence:

We strive for excellence in everything we do. Our dedication to our profession and continuous improvement sets the standard for our industry.

Stability and Reliability:

We provide a stable and reliable environment for our employees, customers, and partners, ensuring consistency and trust in all our interactions. Commitment to

Growth:

We are committed to the growth and development of our employees, fostering an environment where they can reach their full potential both personally and professionally.

Teamwork:

We know that great things happen when we work together. Collaboration and teamwork are at the heart of our success. These core values not only guide our actions but also shape our company culture, ensuring that we uphold the principles of family, faith, professionalism, stability, teamwork, integrity and commitment in everything we do.

Joining Our Family:

When you choose to work with us, you're choosing a workplace where your values align with ours. Here, you'll find a supportive and nurturing environment where you can excel in your career while maintaining a healthy work-life balance.

Current Opportunities:

Ready to embark on this meaningful journey with us? Check out our current job openings and take the first step toward becoming a valued member of our family. At ERA Fernandina Beach Realty, we believe that doing the right thing is not just a motto; it's a way of life. Join our family and be part of something truly special. Together, we'll continue to care, support, and make a difference in the lives of those we touch. If you are ready to be the welcoming face of our office, we'd love to hear from you!

Pay:

$16.00 - $17.00 per hour Ability to

Commute:

Callahan, FL 32011 (Preferred)

Work Location:

In person