Job Overview We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role is designed for someone who thrives in a fast-paced environment, possesses excellent communication skills, and is passionate about ensuring the smooth operation of daily office functions. As the first point of contact, you will play a key role in supporting office management, coordinating administrative tasks, and providing exceptional customer service. Your energy and proactive approach will help create an efficient, welcoming workspace that promotes productivity and positive client interactions. Duties Manage multi-line phone systems, directing calls with professionalism and courtesy while providing accurate information or transferring to appropriate personnel. Handle front desk responsibilities including greeting visitors, managing sign-in procedures, and maintaining a professional reception area. Perform data entry tasks using spreadsheets and productivity software such as Microsoft Office, ensuring accuracy and timeliness. Maintain organized filing systems—both physical and digital—supporting document retrieval and record keeping. Assist with calendar management, scheduling appointments, meetings, and coordinating logistics for office events or client visits. Support office management activities by overseeing supply inventory, processing invoices via QuickBooks accounting software, and ensuring the office environment remains efficient and well-stocked. Provide customer support through clear phone communication, email correspondence, and client communication to enhance overall service quality. Qualifications Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with computer literacy and technical proficiency. Experience with QuickBooks or similar accounting software is highly desirable. Excellent phone etiquette with the ability to handle multi-line phone systems confidently. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Strong typing skills with attention to detail for proofreading documents and data entry accuracy. Demonstrated ability to manage time efficiently while juggling multiple tasks in a fast-paced environment. Prior experience in customer service or front desk roles that involved client communication and support is preferred. Join us as an Office Administrative Assistant to be an essential part of our vibrant team! Your enthusiasm for organization, exceptional communication skills, and proactive attitude will contribute greatly to our success while providing meaningful support to our clients and colleagues alike.

Pay:

$18.29 - $20.05 per hour Expected hours: 20.0 - 24.0 per week

Work Location:

In person