Administrative Assistant Cocoplum Yacht Club Coral Gables, FL Job Details Part-time $16 - $17 an hour 1 day ago Qualifications Computer operation Spanish Computer literacy Filing English High school diploma or GED Clerical experience Full Job Description Company Description - Cocoplum Yacht Club is a Private Yacht Club located at 6500 Prado Blvd in Coral Gables, FL. The club operates in the greater Miami area and supports members and guests with services related to boating, yachting, and waterfront recreation. Team members work in a professional yet relaxed environment centered around customer service and facility operations. The organization values reliability, attention to detail, and a welcoming atmosphere for everyone who visits the Yacht Club. Role Description - The Administrative Assistant is a part-time, on-site role based in Miami, FL. This position supports daily office operations, including answering and directing phone calls, greeting visitors, managing incoming mail, and maintaining organized records and files. The Administrative Assistant helps schedule meetings, prepares basic correspondence and reports, and assists with member inquiries and facility-related requests. The role also includes updating simple databases or spreadsheets, coordinating with other staff to ensure smooth front-desk operations, and handling general clerical tasks as needed. What we are looking for - We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing meaningfully to our organization's success. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Perform data entry and maintain accurate records using spreadsheets, word processing, and other productivity software. Coordinate calendar management and schedule appointments for team members, ensuring efficient time management. Handle office management tasks such as filing, organizing documents, and maintaining office supplies inventory. Provide customer support by addressing inquiries promptly and professionally, whether via phone, email, or in person. Support clerical tasks including proofreading documents, preparing reports, and managing correspondence. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry. Strong computer literacy with technical proficiency in office management tools and productivity software. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. Effective communication skills, both verbal and written, with a focus on client communication and phone etiquette. Bilingual abilities are a plus to serve diverse client needs effectively. Previous office experience or administrative experience is highly preferred. Demonstrated ability to manage calendars, prioritize tasks, and handle confidential information discreetly. Qualifications Must speak English & Spanish Strong Administrative Assistance and Clerical Skills to manage daily office tasks, documentation, and organizational needs. Professional Phone Etiquette and Communication skills to interact effectively with members, guests, and internal staff. Experience with Administrative Assistance or similar roles supporting. Basic proficiency with office software (e.g., email, word processing, spreadsheets) and comfort learning new systems. Attention to detail, reliability, and the ability to prioritize multiple tasks in a fast-paced environment. Customer service mindset, with a courteous and inclusive approach to working with a diverse membership and team. High school diploma or equivalent required; additional coursework or certification in office administration is a plus. Availability to work on-site during agreed part-time hours, including occasional evenings or weekends as needed Work schedule: Thursday & Friday / 9:00 A.M.- 5:00 P.M. (You will be able to pick up extra shifts within the week)

EMAIL RESUME TO

:

OFFICE NUMBER

: (305)663-1353

Pay:

$16.00 - $17.00 per hour Expected hours: 16.0 per week

Work Location:

In person