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KF
KMS Financial Consulting
Office Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Florida data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless communication, efficient management of administrative tasks, and exceptional support to our staff and clients. Your proactive approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and technical proficiency within a fast-paced setting. If you thrive in an energetic environment and possess strong organizational skills, we want to hear from you! Duties Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette. Handle data entry tasks accurately using spreadsheets, Microsoft Office applications, and other productivity software. Maintain organized filing systems, and ensure quick retrieval of documents and records. Support office management activities such as calendar management, appointment scheduling, and coordinating meetings. Assist with bookkeeping duties using QuickBooks or similar accounting software to track expenses and manage invoices. Provide clerical support including proofreading documents, word processing, and preparing reports or correspondence. Facilitate client communication by managing inquiries via phone or email, ensuring timely responses and high-quality support. Skills Proven experience with office management, administrative support, or clerical roles in a professional environment. Strong computer literacy with proficiency in Microsoft Office (Word, Excel), and productivity software. Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively. Exceptional communication skills—both verbal and written—with a focus on customer service excellence. Ability to operate multi-line phone systems confidently while maintaining professionalism at all times. Bilingual abilities are highly desirable for effective client communication across diverse populations. Familiarity with QuickBooks for with medical or dental receptionist duties is a plus. Attention to detail for proofreading documents and data entry accuracy; strong typing skills are essential. Knowledge of office equipment such as fax machines, scanners, and photocopiers; familiarity with filing systems is important. Technical proficiency in computer applications relevant to office operations; experience supporting front desk or personal assistant duties is advantageous. Join us in creating an efficient, welcoming workplace where your organizational talents can shine! This role offers the chance to develop valuable skills while supporting a vibrant team dedicated to excellence in service delivery.