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VA
Venti Accounting
Systems & Workflow Admin
Entry-Level JobVerifiedNo experience needed
Career Insights for Administrative Clerk / Coordinator
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Scorecard
Based on Florida data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$41,573 / year median in Florida
+2% projected growth
Job Description
Systems & Workflow Coordinator Administrative Department Venti Accounting is seeking a full-time Systems & Workflow Coordinator to join our team! We are looking for someone who is extremely personable, detail-oriented, organized, driven, and focused. We're looking for a great communicator and an extremely fast learner. You'll play an important role in how clients, staff, and partners experience our firm.
Primary Focus:
This is a designated role within Venti's Administrative Department, serving as front-office point of contact, operational processing, system/data accuracy, and workflow coordination across departments.WHAT WE ARE LOOKING FOR
- Personable, warm, and professional — someone who enjoys being the face of the firm and an active team participant
- Strong attention to detail and organizational skills
- Comfortable with technology and systems; process-driven
- Ability to manage multiple priorities, deadlines, and recurring tasks with consistency and accuracy
- Strong problem-solving ability — identifies discrepancies and workflow bottlenecks and follows through to resolution
- Proactive, accountable, and reliable
- Strong communication skills; comfortable coordinating across departments, leadership, staff, and clients
Education:
- College preferred Ability to
Commute:
Work Location:
In person — Coral Springs, FL 33071 (Required)WHAT YOU WILL DO
Front Office /Client-Facing:
- Be the first point of contact for clients — answer calls promptly and greet visitors professionally
- Manage firm emails and route calls/emails to the right person
- Set and confirm client appointments
- Maintain office inventory and order supplies as needed
- Exhibit polite, effective communication with clients in person and over the phone
Systems & Workflow:
- Maintain accurate client data across systems; ensure proper system usage and data integrity so nothing falls through the cracks
- Monitor and manage workflow progression across departments; track deadlines and outstanding tasks
- Monitor recurring workflow control tasks, comparisons, and operational reporting
- Coordinate communication between departments, team members, and admin functions
- Identify and resolve system, processing, data, and workflow issues
- Manage and organize client records and documents; support portal uploads, tax return delivery, and document handling
- Assist with tax-season operational support, including extensions, filters, document flow, and high-volume communication
- Support onboarding/training of administrative staff and client onboarding coordination
- Maintain confidentiality of client information