An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Fort Lauderdale, FL Job Details Full-time $15 an hour 2 hours ago Benefits Snacks provided Opportunities for advancement Food provided Qualifications Food and beverage product quality management Kitchen health and safety standards Confidential information handling Quality records maintenance Food service health code compliance Stock rotation management Monitoring compliance data Food management Safety regulations Spreadsheets Staff scheduling Operations coordination planning Production safety compliance Filing Mid-level Data summary reports Employee data management FIFO Data management HACCP Team management Production planning Team training Temperature monitoring Physical inventory counts for inventory management Compliance documentation Regulatory/legal compliance standards in production Production monitoring Collaboration with manufacturing teams Materials management in food and beverage
Full Job Description Benefits:
Company parties Free food & snacks Opportunity for advancement
Department:
Operations Reports To:
Operations Manager Hours:
7:00 am to 2:00 pm Position Summary The Administrative Assistant (Operations) provides administrative and operational support to the Operations Manager while coordinating daily production activities for the Prep Team. This position is responsible for maintaining operational documentation, monitoring inventory, supporting regulatory compliance, preparing reports, and ensuring production records are complete and accurate. The Administrative Assistant serves as a key liaison between kitchen production, purchasing, inventory, quality assurance, and management to support the efficient preparation and delivery of meals to schools, senior nutrition programs, and other catering clients. Essential Duties and Responsibilities Administrative Support Provide daily administrative support to the Operations Manager. Prepare, organize, and maintain production schedules, reports, logs, and operational records. Create and distribute production worksheets, prep lists, and inventory reports. Maintain employee schedules, attendance records, and departmental documentation. Prepare spreadsheets, reports, and data for management review. Assist with communication between Operations, Purchasing, Warehouse, and Production teams. Production & Prep Team Coordination Coordinate daily activities of the Prep Team to ensure production schedules are met. Monitor workflow and communicate production priorities established by the Operations Manager. Verify prep sheets are completed accurately and on schedule. Assist with training new prep staff on company procedures and documentation. Monitor labor productivity and communicate staffing needs or production issues. Inventory Control Monitor inventory levels of food products, packaging materials, and kitchen supplies. Conduct daily, weekly, and monthly inventory counts. Maintain accurate inventory records and investigate discrepancies. Coordinate product ordering requests with Purchasing. Monitor product rotation using FIFO (First In, First Out) procedures. Track waste, spoilage, and inventory variances. Compliance & Quality Assurance Maintain documentation required for HACCP, USDA, FDA, state, and local health regulations. Ensure production records, temperature logs, sanitation logs, and receiving records are complete and accurate. Monitor compliance with food safety, sanitation, and quality assurance procedures. Assist during health inspections, client audits, and regulatory reviews. Maintain organized compliance files and operational documentation. Report food safety or compliance concerns to the Operations Manager immediately. General Responsibilities Support continuous improvement initiatives within the Operations Department. Maintain confidentiality of company and employee information. Perform additional administrative and operational duties as assigned.
